Date:
Time: 1:00p.m., Reconvene 6:00 p.m. if required
Location: Council Chamber, City Hall
Minutes: March 6, 2018 Halifax Regional Council Minutes (PDF)
Summary of recorded votes: March 6, 2018 Halifax Regional Council Recorded Votes (PDF)
Action summary: March 6, 2018 Regional Council Action Summary (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – NONE
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – NONE
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 First Reading Proposed By-law U-103, Amending By-law U-100, the User Charges By-law - “Welcomed in Halifax” Program Criteria [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law U-103, further amending By-law U-100, the User Charges By-law as set out in Attachment C of the staff report dated January 31, 2018.
14.1.2 Proposed Administrative Order SC-87, Respecting Closure of a Portion of Lethbridge Avenue, Dartmouth - Lot LA [PDF]
Motion:
That Halifax Regional Council approve Administrative Order SC-87 as set out in Attachment ‘B’ of the staff report dated January 22, 2018 to close that portion of Lethbridge Avenue described as Lot LA in the legal description and survey plan shown in Attachment B of the staff report dated January 22, 2018.
14.1.3 Sussex Drive Extension [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to write a letter to the Deputy Minister of Natural Resources of the Province of Nova Scotia requesting approval in principle of the land exchange proposal included in the staff report dated December 22, 2017 as a starting point for further detailed negotiations.
14.1.4 Increase to Cost Sharing Agreement - Layton Road Paving (Herring Cove – Penny), West Region [PDF]
Motion:
That Halifax Regional Council approve a cost sharing payment increase of $24,132 (net HST included) from Project Account No. CR000005 – Street Recapitalization to Halifax Water.
14.1.5 Increase to Cost Sharing - Hammonds Plains Road Paving (Sandy Academy Entrance to Smiths Road), Central Region [PDF]
Motion:
That Halifax Regional Council approve a cost sharing increase of an estimated amount of $79,258 (net HST included) to the Nova Scotia Department of Transportation and Infrastructure Renewal (NSTIR) with funding from Project Account No. CR000005 – Street Recapitalization, as outlined in the Financial Implications section of the staff report dated February 9, 2018.
14.1.6 4032 Mooseland Road [PDF]
Motion:
That Halifax Regional Council:
1. Declare the municipal property at 4032 Mooseland Road, PID 40877581, as shown in Attachment A of the staff report dated February 20, 2018, surplus to municipal requirements; and
2. Categorize the recommended surplus property as ‘Community Interest’, according to Administrative Order 50.
14.1.7 Science Advising [PDF]
Motion:
That Halifax Regional Council:
1. Consider using, where appropriate, the procedures outlined in the HRM Public Appointment Policy to increase science advisory capacity on municipal agencies, boards and committees (through competency-based recruitment and nomination of citizens for appointment).
2. Direct the Chief Administrative Officer (CAO) to draft a corporate operational policy concerning scientific advising principles and guidelines.
3. Direct the CAO to conduct an annual horizon scanning exercise as described in the discussion section of the staff report dated February 9, 2018.
14.1.8 Parks and Recreation Fee Structure Review – Interim Arena Rates [PDF]
Motion:
That Halifax Regional Council:
1. Maintain 2017/2018 ice and dry-floor rates for HRM operated arenas for the 2018/19 fiscal year; and
2. Set interim dry-floor rates for the BMO Centre and Dartmouth 4-Pad for the 2018/19 fiscal year at
a. $65/hr plus HST for youth groups; and
b. $75/hr plus HST for adult groups.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Community Grants Program - Request for Extension of Grant Reporting Deadline - Sheet Harbour and Area Ground Search and Rescue [PDF]
Motion:
That Halifax Regional Council:
1. Require Sheet Harbour and Area Ground Search and Rescue return the funds awarded in 2013 under the Community Grants Program, and in 2015 under the Volunteer Search and Rescue Grants Program in the total amount of $38,125.00 to be deposited to the General Contingency Reserve, Q421; and
2. Provide a grant to the Sheet Harbour & Area Ground Search & Rescue Society equivalent to the amount granted under the Community Grants Program and the Volunteer Search and Rescue Grants Program in the amount of $38,125.00 for the site preparation and construction of a garage, as a withdrawal from the General Contingency Reserve Q421 subject to the following conditions:
(i) Confirmation of land ownership by Sheet Harbour and Area Ground Search and Rescue, or an executed long-term lease agreement of 20 years between Sheet Harbour & Area Ground Search and Rescue and the land owner;
(ii) Provision of revised construction estimates and a construction start-date; and
(iii) Confirmation of the society’s cash contribution to the capital project, including the interest paid on the previous funding issued by HRM.
3. Consider a request from Sheet Harbour and Area Ground Search and Rescue for deductions associated with land acquisition costs such as migration, legal fees, survey up to amount of $16,500.
14.2.2 Industrial Lot Re-Purchase - Lot 1258A Cutler Avenue, Burnside - McArthur Carrick Properties Limited [PDF]
Motion:
That Halifax Regional Council:
1. Approve an increase of $1,801,228.21 to the Capital Budget CQ000011 – Lot Inventory Re-Purchase with funding in the amount of $1,609,152.48 from Q616, Opportunity Reserve – Business/Industrial Park Reserve, with no net increase to the Capital Budget; and funding in the amount of $192,075.73 from M500-5508;
2. Authorize the re-purchase of property identified in Table 1 of the December 11, 2017 staff report in accordance with the approved Buy-Back Agreement;
3. Authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale with McArthur Carrick Properties Limited for the Property as per the terms and conditions outlined in the December 11, 2017 staff report; and
4. Approve the minimum unit re-selling price as provided in Table 1 of the December 11, 2017 staff report.
14.2.3 Request for Funding - Community Museums - Fiscal Year 2017-18 [PDF]
Motion:
That Halifax Regional Council approve:
1. interim funding of $55,000, be allocated for heritage organizations in fiscal year 2017-18 with funding from operating as outlined in the Financial Implications section of the January 12, 2018 supplementary staff report; and
2. the distribution of these funds be in accordance with Option 1 as described in Attachment 1 of the January 12, 2018 supplementary staff report.
14.2.4 Funding Transfer for Parking Enforcement Vehicle Purchase [PDF]
Motion:
That Halifax Regional Council:
1. Approve the transfer of 2017/18 operating funds in the amount of $100,000 from operating budget A315 – Ticket Office (Planning and Development) to Q531 – Vehicle Fleet and Equipment Reserve; and,
2. Approve the withdrawal of $100,000 from Q531 – Vehicle Fleet and Equipment Reserve to fund capital project CE020002 – Fleet Expansion, as presented in the 2018/19 proposed capital budget, and as outlined in the Financial Implications section of the February 5, 2018 staff report.
14.3 TRANSPORTATION STANDING COMMITTEE
14.3.1 Transit Priority Corridors – Gottingen Street [PDF]
Motion:
That Halifax Regional Council proceed with detailed design of a continuous northbound bus lane on the Gottingen Street corridor at peak (7am-9am and 3pm-6pm, Monday to Friday), with a provision for intermittent northbound transit priority measures off peak, that will include allowing short duration time regulated (15-90 minute) parking and loading where appropriate, and to return to the Transportation Standing Committee with:
1. A Parking Loss Mitigation Plan which includes engagement with the public and stakeholders, returning with a recommendation prior to tendering the project;
2. A supplementary report regarding the potential for moving northbound express buses (as planned) to a different route and moving Dartmouth bound express buses to Barrington Street via the Bridge ramp.
3. A plan to measure and evaluate the impact of the project and recommend changes, if any, within one year of implementation.
14.3.2 South Park Bicycle Lane Extension and Enhancement
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council approve the installation of 1.2 km of protected bicycle lanes and related changes to the right-of-way on both sides of South Park Street between Sackville Street and Inglis Street as described in the staff report dated January 2, 2018.
14.3.3 Halifax Transit Ongoing Engagement Model [PDF]
Motion:
That Halifax Regional Council:
1. Direct Halifax Transit staff to work with Corporate Communications to initiate an online advisory panel as an ongoing method of public engagement.
2. Direct Halifax Transit staff to undertake in person consultation to complement the online advisory panel.
14.3.4 Electric Bus Pilot [PDF]
Motion:
That Halifax Regional Council direct staff to partner with Nova Scotia Power Inc., (NSPI) and the Canadian Urban Transit Research and Innovation Consortium (CUTRIC) as described in the staff report dated December 6, 2017 to undertake a two-year pilot of energy storage at charging stations to offset electricity costs during peak periods and determine the viability of a broader system deployment of battery electric buses in the Halifax Transit’s fleet.
14.4 HALIFAX AND WEST COMMUNITY COUNCIL
14.4.1 Case 21209 - Amendments to the Regional Municipal Planning Strategy (RMPS), Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land Use By-law (LUB) for 61 Evergreen Place, Ragged Lake Compost Facility [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Halifax Regional Municipal Planning Strategy (RMPS), Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land Use By-law (LUB), as set out in Attachments A, B and C of the January 12, 2018 staff report, to enable the replacement and expansion of the Municipal composting facility located at 61 Evergreen Place, Halifax and to schedule a public hearing.
15. MOTIONS
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to:
16.1.1 Property Disposal – 15 Ragus Road, Dartmouth - Bowles Arena – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. authorize the Mayor and Municipal Clerk enter an Agreement of Purchase and Sale for the disposal of 15 Ragus Road, Dartmouth, (Lot A-1R1) PID 00247874, and for the disposal of surplus equipment, as per the key terms and conditions outlined in Table 1 of the private and confidential staff report dated February 7, 2018.
2. It is further recommended that the private and confidential staff report dated February 7, 2018 not be released to the public until the transaction is closed.
16.1.2 Award – Request For Proposal (RFP) 17-379 Leased Accommodations - St. Andrews Community Centre – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Award the Request for Proposal 17-379, for leased accommodations, to the Landlord, Rank Incorporated c/o Page Realty Management (“Rank”), for the two-year lease term as outlined in the Private and Confidential staff report dated January 25, 2018;
2. Authorize the Mayor and Municipal Clerk to enter into and execute on behalf of the Municipality, a Lease Agreement between Rank, as Landlord, and the Halifax Regional Municipality, as Tenant, for the premises located at 7071 Bayers Road, Halifax. The proposed terms and conditions of the Lease Agreement are outlined in Table 1 of the January 25, 2018 Private and Confidential staff report; and
3. Not release the January 25, 2018 Private and Confidential staff report or the February 22, 2018 Private and Confidential Audit and Finance Standing Committee report until the transaction has been completed.
16.2 Intergovernmental Relations
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body.
16.2.1 Intergovernmental Relations Matter – Oral Update – Private and Confidential
Motion:
That Halifax Regional Council convene to in camera to receive the update.
17. ADDED ITEMS
Additions:
17.1 Community Planning and Economic Development Standing Committee - Multi Service Youth Centre in Sackville [PDF]
Motion:
That Halifax Regional Council approve the following:
1. Subject to approval of funds in the 2018/19 budget, approve a one-year pilot project to establish a collaborative multi agency, multi service Youth Centre at Acadia School in Sackville, to be developed in three phases as outlined in the discussion section of the staff report dated February 5, 2018.
2. That this report be forwarded to the Budget Committee for its meeting on March 28, 2018 to provide supplemental information for parking lot considerations (clauses 2a and b) as outlined below:
a. Allocation of $30,000 in the 2018/19 operating budget for Parks and Recreation to fund a 25 hour per week Project Coordinator position to oversee the pilot program;
b. A one time allocation of $35,000 in the 2018/19 operating budget for Parks & Recreation for renovations and fit up costs; and
c. Allocation of $10,000 in the Building Operations budget for Corporate & Customer Services to fund janitorial services for the additional square footage.
3. Should funding for the pilot program be approved, direct the CAO to return to CPED with an evaluation report to determine future scope and funding for the program.
4. Direct the CAO to continue to seek opportunities to establish multi services youth centres in other areas of the municipality.
16. IN CAMERA (IN PRIVATE)
16.2 Intergovernmental Relations
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body.
16.2.2 – Intergovernmental Relations Matter - Oral Update, Economic Development - Private and Confidential
Motion:
That Halifax Regional Council convene to in camera to receive the update
18. NOTICES OF MOTION
19. ADJOURNMENT
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INFORMATION ITEMS
March 6, 2018