Date:
Time: 10:00 a.m., Reconvene 6:00 p.m. if required
Location: Virtual Meeting
Minutes: April 5, 2022 Halifax Regional Council Minutes (PDF)
Agenda
UPDATE: This meeting will be held virtually.
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1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
SPECIAL PRESENTATION – Poet Laureate – 10:00 a.m.
This item was deleted from the agenda.
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – March 11, 2022 Budget Committee, March 11, 2022 and March 22, 2022 Regional Council
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve recommendations in the following items: 15.1.1, 15.1.2, 15.1.3, 15.1.4, 15.1.5, 15.2.1, 15.3.1, 15.4.1, 15.4.2, 15.5.1, and 15.7.1.
6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE
10. CONSIDERATION OF DEFERRED BUSINESS – March 22, 2022
10.1 People. Planet. Prosperity. Halifax’s Inclusive Economic Strategy 2022-27
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Adopt People. Planet. Prosperity. Halifax’s Inclusive Economic Strategy 2022-27 as Halifax’s new five-year economic strategy; and,
2. Amend the Services Agreement with the Halifax Partnership to reflect the new economic strategy actions as identified in the final six pages of attachment A of the February 7, 2022 staff report.
11. NOTICES OF TABLED MATTERS – NONE
12. PUBLIC HEARINGS – NONE
13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence
13.2 Petitions
13.3 Presentations
14. INFORMATION ITEMS BROUGHT FORWARD – NONE
15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Increase to Contract – PO 2070830546 – Consulting Services for Fort Needham Park Washrooms* [PDF]
Motion:
That Halifax Regional Council approve an increase of $4,130 (net HST included) to PO 2070830546, Consulting Services for Fort Needham Park Washrooms, from Project No. CB210016 – Fort Needham Washrooms as outlined in the Financial Implications section of the staff report dated February 3, 2022.
15.1.2 Increase to Contract, RFP-18-306 Consulting Services – BR041- Lucasville Bridge Rehabilitation Design* [PDF]
Motion:
That Halifax Regional Council approve an increase to contract with Harbourside Engineering Consultants (Purchase Order No. 2070790796) for additional work from the original scope in the amount of $21,702 (net HST included) with funding from Project Account CR200003– Bridges, as outlined in the Financial Implications section of the staff report dated February 1, 2022.
15.1.3 Execution of Assignment and Assumption Agreement – GCR Tires to Kal Tire* [PDF]
Motion:
That Halifax Regional Council consent to the assignment of the Municipality’s existing agreement with GCR Tire Centers to Kal Tire and direct the Chief Administrative Officer to execute an assignment and assumption agreement to permit the assignment.
15.1.4 Permanent Encroachment of a Ground Sign at 3B Burley Court, Dartmouth* [PDF]
Motion:
That Halifax Regional Council approve a 1.2 m2 Encroachment License Application for a ground sign to be constructed within the HRM right-of-way at civic 3B Burley Court, Dartmouth.
15.1.5 Permanent Encroachment of a Ground Sign at 750 Pleasant Street, Dartmouth* [Large 19 Mb PDF]
Motion:
That Halifax Regional Council approve a 3.1 m2 Encroachment License Application for a ground sign to be constructed within the HRM right-of-way at 750 Pleasant Street, Dartmouth.
15.1.6 Proposed Housekeeping Amendments to Administrative Order 48, Respecting the Creation of Community Council, and Administrative Order 2019-011-GOV, the Design Advisory Committee [PDF]
Motion:
That Halifax Regional Council adopt amendments to the amending Administrative Orders for Administrative Order Number 48, Respecting the Creation of Community Council Administrative Order, and Administrative Order Number 2019-011-GOV, Design Advisory Committee Administrative Order, as set out in Attachment B to the staff report dated March 7, 2022.
15.1.7 Review of Otter Lake Community Monitoring Committee [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to request the Halifax Waste/Resource Society to work with HRM staff to develop mutually agreeable policies and protocols, and/or amendments to the 1999 Community Monitoring Agreement, to address the financial, administrative and governance concerns identified in the staff report dated March 8, 2022.
15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 First Reading Proposed By-Law T-706, an Amendment to By-Law T-700, Respecting Tax Deferrals* [PDF]
Motion:
That Halifax Regional Council give First Reading to By-Law T-706, amending By-Law T-700, the Tax Deferral By-law, as set out in Attachment 4 of the staff report dated February 17, 2022.
15.3 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
15.3.1 Incorporating the Wildlife Corridor Landscape Design Charette Report* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to prepare a staff report regarding incorporating the Wildlife Corridor Landscape Design Charette Report findings within the Green Network Plan.
15.4 EXECUTIVE STANDING COMMITTEE
15.4.1 2022 District Boundary Review – Phase One* [PDF]
Motion:
That Halifax Regional Council extend the time for the Executive Standing Committee to bring forward a recommendation to Regional Council regarding Phase I of the District Boundary Review to June 14, 2022.
15.4.2 HalifACT and the impacts of climate change on women and children* [PDF]
Motion:
That Halifax Regional Council:
1. Fully fund and implement HalifACT; and
2. Direct the Chief Administrative Officer prepare a staff report that considers the disproportionate impacts of climate change on women and children and develop a mitigation strategy.
15.5 BOARD OF POLICE COMMISSIONERS
15.5.1 Development of Budget Review and Approval Process for Halifax Regional Police Budget* [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer provide a staff report for the purpose of developing an operational and capital budget review and approval process for the Halifax Regional Police, including public consultation and associated timelines, for the 2023/24 fiscal year in compliance with the Police Act.
2. Direct the Chief Administrative Officer provide a staff report regarding the Board’s jurisdiction under the Police Act, including as it relates to the review and approval of the annual Halifax Regional Police budget proposal under Section 53 of the Police Act.
15.6 GRANTS COMMITTEE
15.6.1 Less than Market Value Lease: Canoe to the Sea Society, 10 Nowlan Street, Dartmouth [PDF]
Motion:
That Halifax Regional Council enter into a Less Than Market Value Lease Agreement with Canoe to the Sea Society for a portion of PID 00094318 at 10 Nowlan Street, Dartmouth, and authorize the Mayor and Municipal Clerk to execute the Lease, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated January 6, 2022.
15.7 HERITAGE ADVISORY COMMITTEE
15.7.1 Case H00532 - 2022 / 2023 Heritage Incentives Program* [PDF]
Motion:
That Halifax Regional Council approve the proposed grants to the properties listed in Attachment A of the January 27, 2022 staff report and the potential grant to the property listed in Attachment D, conditional upon the applicants’ compliance with Sections 29 through 35 of Administrative Order Number 2014-002-ADM, pending approval of the 2022/2023 budget.
15.8 MEMBERS OF COUNCIL
15.8.1 Councillor Cuttell - Community Benefit Program for Otter Lake Waste Process and Disposal Facility [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to provide a staff report evaluating a potential Community Benefit Program and Enhanced Maintenance Program for the communities immediately surrounding the Otter Lake Waste Processing and Disposal Facility based upon the potential avoided costs from the deactivation of the Front End Processor and Waste Stabilization Facility (FEP/WSF), and based upon the estimate that the facility may operate for another twenty-five years.
16. MOTIONS
16.1 Deputy Mayor Lovelace
Motion:
That Halifax Regional Council direct the Chief Administrative Officer (CAO) to provide a staff report on revising the budget approval process timeline for area rate business plans to align more effectively with the municipality’s business unit budget process to permit community associations opportunities to plan future area rate projects more appropriately and incorporate them into the upcoming fiscal year.
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.1 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated March 28, 2022; and
2. Direct that the private and confidential report dated March 28, 2022 be maintained private and confidential.
17.2 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council:
1. Adopt the recommendation as outlined in the private and confidential report dated April 5, 2022; and
2. Direct that the private and confidential report dated April 5, 2022 be maintained private and confidential.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Contractual Matter
18. ADDED ITEMS
Deletion:
SPECIAL PRESENTATION – Poet Laureate
Additions:
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.3 CONTRACTUAL MATTER - Private and Confidential Report [PDF]
A matter pertaining to contract negotiations and legal advice.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated April 1, 2022; and
2. Direct that the private and confidential report dated April 1, 2022 be maintained private and confidential.
17.4 INTERGOVERNMENTAL RELATIONS
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body.
Motion:
That Halifax Regional Council convene to In Camera to discuss the matter.
19. NOTICES OF MOTION
20. ADJOURNMENT
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INFORMATION ITEMS
April 5, 2022
1. Proclamation – Purple Day for Epilepsy – March 26, 2022 [PDF]
2. Proclamation – National Public Safety Telecommunicators Week – April 10 – 16, 2022 [PDF]