May 17, 2023 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Council Chambers, 3rd Floor of City Hall, 1841 Argyle Street

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – April 19, 2023

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES – NONE 

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations – None 

11. INFORMATION ITEMS BROUGHT FORWARD – April 19, 2023
11.1 Councillor Cleary – Action Plan on Corporate Real Estate Development Audit 
[PDF]
    
11.2 Councillor Cleary – CAO Contract Amendment Report 
[PDF]

This matter was deferred to the June 21, 2023 meeting.

12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 2022-23 Annual Report and 2023-24 Audit Priorities 
[PDF]

This matter was deferred to the June 21, 2023 meeting.

12.2 STAFF 
12.2.1 Contract Amendments – Keshen Goodman Library Renovations 
[PDF]
Motion:
That Audit & Finance Standing Committee recommend that Regional Council:

1. Approve a transfer of $1,175,000 (net HST included) from Project Account No. CB190003 – Halifax North Memorial Public Library;
2. Approve a budget increase of $1,175,000 (net HST included) to Project Account No. CB190010 - Keshen Goodman Library Renovations; 
3. Approve an increase of $362,359 (net HST included) to RFP 19-188, PO #2070834773 for changes to the contracted scope of work; and
4. Approve an increase of $10,550 (net HST included) to PO #2070856766 for changes in contracted scope of work, as outlined in the Financial Implications section of this report.

12.3 GRANTS COMMITTEE – NONE 
12.4 MEMBERS OF STANDING COMMITTEE – NONE 
13. MOTIONS – NONE 

14. IN CAMERA (IN PRIVATE) – NONE 

15. ADDED ITEMS

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – June 21, 2023

19. ADJOURNMENT
 

INFORMATION ITEMS 

1.    CAO Contract Amendment Report [PDF]