Date:
Time: 10:00 a.m.
Location: Council Chambers, 3rd Floor of City Hall, 1841 Argyle Street
Minutes: May 17, 2023 Audit and Finance Standing Committee Minutes (PDF)
Agenda
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. APPROVAL OF MINUTES – April 19, 2023
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES – NONE
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None
11. INFORMATION ITEMS BROUGHT FORWARD – April 19, 2023
11.1 Councillor Cleary – Action Plan on Corporate Real Estate Development Audit [PDF]
11.2 Councillor Cleary – CAO Contract Amendment Report [PDF]
This matter was deferred to the June 21, 2023 meeting.
12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 2022-23 Annual Report and 2023-24 Audit Priorities [PDF]
This matter was deferred to the June 21, 2023 meeting.
12.2 STAFF
12.2.1 Contract Amendments – Keshen Goodman Library Renovations [PDF]
Motion:
That Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a transfer of $1,175,000 (net HST included) from Project Account No. CB190003 – Halifax North Memorial Public Library;
2. Approve a budget increase of $1,175,000 (net HST included) to Project Account No. CB190010 - Keshen Goodman Library Renovations;
3. Approve an increase of $362,359 (net HST included) to RFP 19-188, PO #2070834773 for changes to the contracted scope of work; and
4. Approve an increase of $10,550 (net HST included) to PO #2070856766 for changes in contracted scope of work, as outlined in the Financial Implications section of this report.
12.3 GRANTS COMMITTEE – NONE
12.4 MEMBERS OF STANDING COMMITTEE – NONE
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE) – NONE
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – June 21, 2023
19. ADJOURNMENT
INFORMATION ITEMS
1. CAO Contract Amendment Report [PDF]