June 17, 2024 Executive Standing Committee

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – May 27, 2024

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None

11. PUBLIC PARTICIPATION

12. INFORMATION ITEMS BROUGHT FORWARD – NONE

13. REPORTS
13.1 STAFF
13.1.1 Governance Review – Phase 1 Implementation Plan and Advisory Committee Review [PDF]

- Presentation [PDF]
Motion:
That Executive Standing Committee recommend that Halifax Regional Council direct the Chief Administrative Officer to:
1. Prepare amendments to the Terms of Reference for the Active Transportation Advisory Committee and Point Pleasant Park Advisory Committee, as outlined in Attachment 2 of the staff report dated May 24, 2024, and return to Council with the proposed amendments for Council’s consideration;

2. Commence the process to dissolve the Community Design Advisory Committee, Halifax Peninsula Planning Advisory Committee, Harbour East-Marine Drive Community Council Planning Advisory Committee, Investment Policy Advisory Committee, Margeson Drive Master Plan Committee, Port Wallace Community Public Participation Committee, North West Planning Advisory Committee, Regional Watershed Advisory Committee, and Western Common Advisory Committee, and to return to Council with the necessary amendments to dissolve these committees;

3. Prepare amendments to Administrative Order 48, the Community Council Administrative Order, relating to the creation of Planning Advisory Committees, as outlined in the staff report dated May 24, 2024, and return to Council with the proposed amendments for Council’s consideration; and

4. Complete the remaining phases of the governance review implementation plan, as outlined in Attachment 3 of the staff report dated May 24, 2024.

13.1.2 2024 Municipal and CSAP Election – Mailout Cards and Completion Date for Revisions Period [PDF]
Motion:
That Executive Standing Committee recommend that Halifax Regional Council:

1. Direct the Returning Officer to provide additional notification to voters in the Municipality by mailing them postcards which notifies them that the preliminary list of electors has been prepared, and such notification may include promoting the 2024 municipal and CSAP election; and

2. Based on the advice of the Returning Officer, set the date that the revising officers must furnish the Returning Officer with the preliminary list of electors, together with the amendments they have made to the lists, to be Friday August 30, 2024.

13.1.3 Amendments to Emergency Management By-Law E-100 and Administrative Order 2018-006-OP [PDF]
Motion:
That the Executive Standing Committee recommend that Halifax Regional Council:

1. Adopt By-Law E-103, the purpose of which is to amend to By-Law E-100, to reflect the transfer of the role of Municipal Emergency Management Coordinator to Community Safety as set out in Attachment C of the staff report dated May 21, 2024; and

2. Adopt the Amendments to Administrative Order 2018-006 OP, the purpose of which is to reflect the transfer of emergency management coordination from the responsibilities of HRFE as set out in Attachment D of the staff report dated May 21, 2024.

13.2 WOMEN’S ADVISORY COMMITTEE
13.2.1 Administrative Order 2019-004-GOV, Respecting the Women's Advisory Committee in the Halifax Regional Municipality [PDF]
Motion:
That the Executive Standing Committee request the Chief Administrative Office prepare a staff report outlining amendments to Administrative Order 2019-004-GOV, Respecting the Women’s Advisory Committee in the Halifax Regional Municipality to include gender equity considerations and the Committee name be changed to “Women and Gender Equity Advisory Committee".

14. MOTIONS – NONE

15. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

15.1 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:

1. Adopt the recommendations as outlined in the private and confidential report dated June 12, 2024 and;

2. Direct that the private and confidential report dated June 12, 2024 be maintained private and confidential.

15.2 PERSONNEL MATTER – Private and Confidential
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee convene In Camera (In Private).

Private and Confidential Information Item
1. Private and Confidential In Camera (In Private) Information Report - re: Personnel Matter

16. ADDED ITEMS

17. NOTICES OF MOTION

18. DATE OF NEXT MEETING – August 26, 2024

19. ADJOURNMENT

INFORMATION ITEMS
1. Memorandum from the Legislative Assistant dated June 10, 2024 re: Requests for Presentation to Executive Standing Committee [PDF]

For further information regarding this meeting, please contact Catie Campbell, Legislative Assistant, at catherine.campbell@halifax.ca or 782-641-0796
To submit correspondence, email clerks@halifax.ca More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council