Date:
Time: 10:00 a.m.
Location: Council Chamber, City Hall
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – January 22, 2018
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS- NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence - None
10.2 Petitions
10.3 Presentations:
10.3.1 Halifax Hospice (pdf)
10.3.2 YMCA of Greater Halifax/Dartmouth (pdf)
Presentation (pdf)
11. INFORMATION ITEMS BROUGHT FORWARD - NONE
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT: NONE
12.1.1 Third Quarter 2017/18 Financial Report (pdf)
Motion:
That the Audit & Finance Standing Committee forward the Third Quarter 2017/18 Financial Report to Regional Council for their information.
12.2 INVESTMENT REPORTS: NONE
12.3 AUDITOR GENERAL: NONE
12.4 STAFF:
12.4.1 Funding Transfer for Parking Enforcement Vehicle Purchase (pdf)
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council:
1. Approve the transfer of 2017/18 operating funds in the amount of $100,000 from operating budget
A315 – Ticket Office (Planning and Development) to Q531 – Vehicle Fleet and Equipment Reserve; and,
2. Approve the withdrawal of $100,000 from Q531 – Vehicle Fleet and Equipment Reserve to fund capital
project CE020002 – Fleet Expansion, as presented in the 2018/19 proposed capital budget, and as
outlined in the Financial Implications section of the February 5, 2018 staff report.
12.4.2 Industrial Lot Re-Purchase – Lot 1258A Cutler Avenue, Burnside - McArthur Carrick Properties Limited (pdf)
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council:
1. Approve an increase of $1,801,228.21 to the Capital Budget CQ000011 – Lot Inventory Re-Purchase
with funding in the amount of $1,609,152.48 from Q616, Opportunity Reserve – Business/Industrial
Park Reserve, with no net increase to the Capital Budget; and funding in the amount of $192,075.73
from M500-5508;
2. Authorize the re-purchase of property identified in Table 1 of the December 11, 2017 staff report in
accordance with the approved Buy-Back Agreement;
3. Authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale with
McArthur Carrick Properties Limited for the Property as per the terms and conditions outlined in the
December 11, 2017 staff report; and
4. Approve the minimum unit re-selling price as provided in Table 1 of the December 11, 2017 staff report.
12.4.3 Request for Funding: Community Museums – Fiscal Year 2017-18 (pdf)
Motion:
That the Audit & Finance Standing Committee recommend to Regional Council that:
1. interim funding of $55,000, be allocated for heritage organizations in fiscal year 2017-18 with funding
from operating as outlined in the Financial Implications section of this report; and
2. the distribution of these funds be in accordance with Option 1 as described in Attachment 1 of this
report.
12.5 GRANTS COMMITTEE:
12.5.1 Community Grants Program: Request for Extension of Grant Reporting Deadline – Sheet
Harbour & Area Ground Search and Rescue (pdf)
Motion:
That the Audit & Finance Standing Committee recommend that Regional Council:
1. Require Sheet Harbour & Area Ground Search and Rescue return the funds awarded in 2013 under
the Community Grants Program, and in 2015 under the Volunteer Search and Rescue Grants Program
in the total amount of $38,125.00 to be deposited to the General Contingency Reserve, Q421; and
2. Provide a grant to the Sheet Harbour & Area Ground Search & Rescue Society equivalent to the
amount granted under the Community Grants Program and the Volunteer Search and Rescue Grants
Program in the amount of $38,125.00 for the site preparation and construction of a garage, as a
withdrawal from the General Contingency Reserve Q421 subject to the following conditions:
(i) Confirmation of land ownership by Sheet Harbour & Area Ground Search and Rescue, or an
executed long-term lease agreement of 20 years between Sheet Harbour & Area Ground Search
and Rescue and the land owner;
(ii) Provision of revised construction estimates and a construction start-date; and
(iii) Confirmation of the society’s cash contribution to the capital project, including the interest paid on
the previous funding issued by HRM.
3. Consider a request from Sheet Harbour and Area Ground Search and Rescue for deductions
associated with land acquisition costs such as migration, legal fees, survey up to amount of
$16,500.
12.6 SPECIAL EVENTS ADVISORY COMMITTEE: NONE
12.7 COMMITTEE MEMBERS: NONE
13. MOTIONS - NONE
14. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Carter for the purpose of dealing with the following:
14.1 Property Matter
A matter pertaining to acquisition, sale, lease and security of municipal property
14.1.1 Award – RFP 17-379 Leased Accommodations – St. Andrews Community Centre
Motion:
1. Award the Request for Proposal 17-379, for leased accommodations, to the Landlord, Rank Incorporated c/o Page Realty Management (“Rank”), for the two-year lease term as outlined in the Private & Confidential report dated January 25, 2018;
2. Authorize the Mayor and Municipal Clerk to enter into and execute on behalf of the Municipality, a Lease Agreement between Rank, as Landlord, and the Halifax Regional Municipality, as Tenant, for the premises located at 7071 Bayers Road, Halifax. The proposed terms and conditions of the Lease Agreement are outlined in Table 1 of this report; and
3. Do not release the January 25, 2018 Private and Confidential staff report until the transaction has been completed.
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – March 21, 2018
19. ADJOURNMENT
________________________________________
INFORMATION ITEMS
Memorandum dated February 13, 2018 from the Legislative Assistant RE Presentation Requests (pdf)