September 18, 2018 Halifax Regional Council

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – NONE

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – September 11, 2018 

9.1 2018-2019 Events East Business Plan/Budget
- Report [PDF]
- Background [PDF]
- Presentation [PDF - 17 Mb]
Motion:
That Halifax Regional Council receive a presentation. 

10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARING – 6:00 P.M.
11.1 Case 21331 - Amendments to the Regional Municipal Planning Strategy and All Land Use By-Laws for Cannabis-Related Land Uses
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council give second reading and adopt the proposed amendments to the Regional Municipal Planning Strategy and all Land-Use By-laws, as set out in Attachments A and B of the staff report dated June 27, 2018, to enact policies and regulations for cannabis-related land uses.

Public Hearings - Frequently Asked Questions

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence 
12.2 Petitions

13. INFORMATION ITEMS BROUGHT FORWARD – NONE
 

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER

14.1.1 First Reading Proposed By-law R-108, an amendment to By-law R-100, Respecting the Repeal of By-laws and Ordinances [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law R-108 as contained in Appendix A of the staff report dated August 17, 2018 to repeal the following: 
(a) By-law 15100 Trade and Licensing By-law (Bedford); 
(b) By-law A-501 Automatic Machines, Games Tables, Vending Machines and Mechanical Rides (Dartmouth); 
(c) By-law 15 Trade and Licensing By-law (County of Halifax); and
(d) By-law A-200 Automatic Machines (HRM). 

14.1.2 First Reading Proposed By-law P-1101, Private Road Maintenance By-law, Proposed Administrative Order 2018-003-ADM, Respecting Private Road Maintenance Cost Recovery, and Amendments to Administrative Order 45, Respecting Private Road Maintenance [PDF]
Motion: 
That Halifax Regional Council give First Reading to proposed By-law Number P-1101, amending the Private Road Maintenance By-law, as set out in Attachment 3 of the staff report dated August 7, 2018. 

14.1.3 Award – Tender No. 18-156R - Burnside Transit Centre Roofing Replacement (Phase 1) [PDF]
Motion: 
That Halifax Regional Council award Tender No. 18-156R, Burnside Transit Centre Roofing Replacement (Phase 1) to the lowest bidder meeting specifications, Evolution Roofing Ltd. for a Total Price of $1,336,947 (net HST included), with funding from Project No. CB000082 – Burnside Transit Centre Roof, as outlined in the Financial Implications section of the staff report dated September 18, 2018. 

14.1.4 Case 21850 - Municipal Planning Strategy amendments for 5426 Portland Place, Halifax [PDF]
Motion:
That Halifax Regional Council direct staff to: 
1. Initiate a process to consider amendments to the Halifax Municipal Planning Strategy to remove 5426 Portland Place, Halifax from Schedule HA-1 of the Halifax Municipal Planning Strategy and allow residential uses throughout the site; and 
2. Follow the public participation program as referenced within the Community Engagement section of the staff report dated August 27, 2018. 

14.1.5 Proposed Administrative Order 2018-004-ADM – Respecting Real Property Transactions  [PDF]
Motion: 
That Halifax Regional Council adopt Administrative Order 2018-004-ADM, Respecting Real Property Transactions as set out in Attachment 1 of the staff report dated August 10, 2018, including repealing the 2002 Transaction Policy – Real Property Acquisitions and Disposals. 

14.1.6 Barrington Street Complete Streets Project  [PDF]
Motion: 
That Halifax Regional Council:
1. Direct staff to maintain the current temporary configuration of Barrington Street from North Street to Niobe Gate as three travel lanes, a sidewalk and a temporary multi-use pathway over the winter 2018/19 to enable further planning and pilot testing of new configurations for transit and active transportation. 
2. Direct staff to include the Barrington Street Greenway Extension as part of the 2019/20 capital planning process. 

14.2 NORTH WEST COMMUNITY COUNCIL 
14.2.1 Case 19461 - Site Specific Amendments to the Municipal Planning Strategy and Land Use By-law for Planning Districts 1 and 3 to permit an asphalt plant at PID# 41457821, north of Highway 103 and west of Little Indian Lake, Head of St, Margarets Bay [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Municipal Planning Strategy (MPS) and Land Use By-law (LUB) for Planning Districts 1 and 3, (St. Margaret’s Bay) as set out in Attachments A and B of the staff report dated July 11, 2018, to permit an asphalt plant on a portion of PID# 41457821 north of Highway 103 and west of Little Indian Lake, Head of St. Margaret’s Bay and schedule a public hearing.
 

15. MOTIONS
15.1 Councillor Zurawski
Motion:
That Halifax Regional Council request a staff report be prepared and brought back to Regional Council for debate no later than spring 2019, detailing the proposed implementation of a “Social Impact Lens” in the decision-making process of HRM. The purpose of the “Social Impact Lens” is to create a social justice rubric for measuring the impact on the multi-cultural fabric of HRM through the decisions that Regional Council and its various committees make on behalf of its constituents. This “Social Impact Lens” is intended to provide a tool to help Council weigh the pros and cons of their decisions from societal impact perspective, and is intended to be part of every staff report.
This item was withdrawn from the agenda.

15.2 Councillor Zurawski
Motion:
That Halifax Regional Council request a staff report be prepared and brought back to Regional Council for debate no later than spring 2019, detailing the proposed implementation of an “Ecological Lens” in the decision-making process of HRM. The purpose of the “Ecological Lens” is to create an environmental rubric for measuring the impact on the ecology and environment on HRM through the decisions that Regional Council and its various committees make.  This “Ecological Lens” is intended to provide a tool to help Council weigh the pros and cons of their decisions from an environmental impact perspective, and is intended to be part of every staff report.
 

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
16.1 INTERGOVERNMENTAL RELATIONS - Legislation – Private and Confidential Report
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body. 
Motion:
That Halifax Regional Council: 
1. Endorse the position described in the discussion section of the private and confidential staff report dated August 20, 2018. 
2. That the private and confidential report dated August 20, 2018 not be released to the public. 

16.2 PROPERTY MATTER – Property Acquisition, West Porter’s Lake – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion:
That Halifax Regional Council: 
1. Direct staff to investigate the proposed property acquisition as outlined in the private and confidential staff report dated September 10, 2018 and report back to Regional Council; and 
2. Direct that the staff report dated September 10, 2018 not be released to the public.   

16.3 LABOUR RELATIONS - Canadian Union of Public Employees (CUPE) Collective Agreement – Private and Confidential Report
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.
Motion:
That Halifax Regional Council:
1. Ratify the draft collective agreement attached as Appendix A of the private and confidential report dated September 10, 2018 and authorize the Mayor and Clerk to execute the collective agreement on behalf of the Municipality. 
2. Authorize its Chief Negotiator to finalize the collective agreement with the union, provided that the editing process consists only of minor corrections and changes that are not of a substantive nature.
3. It is further recommended that the private and confidential report dated September 10, 2018 not be released to the public.

17. ADDED ITEMS

18. NOTICES OF MOTION

19. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
September 18, 2018

1. Proclamation – Dalhousie Alumni and Friends Day – September 28, 2018 [PDF]

2. Proclamation – Rail Safety Week – September 23-29, 2018 [PDF]

3. Proclamation – International Right to Know Week – September 24-30, 2018  [PDF]

4. Information report from the Director of Legal, Municipal Clerk and External Affairs and Acting Chief Administrative Officer dated August 20, 2018 re: Social Policy Lens and Social Procurement  [PDF]

5. Memorandum from the Municipal Clerk dated September 10, 2018 re: Requests for Presentation to Council - None [PDF]
 
6. Information report from the Director of Human Resources and Chief Administrative Officer dated August 21, 2018 re: Quarterly Update – Commitment to a Safe Workplace Harassment and Discrimination Complaints in the Workplace [PDF]