Date:
Time: 1:00 p.m. Reconvene 6:00 p.m.
Location: Council Chamber
Minutes: August 2, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: August 2, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – NONE
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M.
11.1 Case 18120 – Municipal Planning Strategy and Land Use By-Law Amendments for 348 Purcell’s Cove Road, Halifax – Supplementary Report [PDF]
i) Staff Recommendation Report dated June 29, 2015 [PDF]
ii) Staff Supplementary Information Report dated February 1, 2016 [PDF]
Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land Use By-law (LUB) as set out in attachments A and B of the supplementary staff report dated May 20, 2016.
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – July 26, 2016
13.1 Councillor McCluskey – Application of the Halifax Logo and Brand on all Community Signs, Landmarks and Flagpoles in the Halifax Regional Municipality [PDF]
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Unit Price Tender No.16-256, Resurfacing, New Sidewalk, New Curb & Gutter and New Asphalt at Greenway Connection - St. Margaret's Bay Road (Beech Tree Run to Lakelands Boulevard) – West Region [PDF]
Motion:
That Halifax Regional Council award Tender No. 16-256, Resurfacing, New Sidewalk, New Curb & Gutter and New Asphalt at Greenway Connection - St. Margaret's Bay Road (Beech Tree Run to Lakelands Boulevard) – West Region, to the lowest bidder meeting specifications, Dexter Construction Company Limited for a Total Tender Price of $838,564 (net HST included) with funding from Project Account Nos. CR000005 – Street Recapitalization and CTU00420 – Active Transportation – Strategic Projects, as outlined in the Financial Implications section of the staff report dated July 14, 2016.
14.1.2 Planning & Development Fee Review Phase One Report
- Report [PDF]
- Presentation [PDF]
Motion:
that Halifax Regional Council direct staff to undertake the second phase of the Fee Review based on the Guiding Principles (Appendix A of the staff report dated July 19, 2016) as the next phase in the fee review process and develop a Fee Policy for Council’s consideration.
14.1.3 Herring Cove Treatment Plant Community Integration Fund and Land Disposal Preparation Update [PDF]
Motion:
That Halifax Regional Council:
1. Approve discontinuation of the proposed Hospital Park Trail and Latter Pond Park projects due to an inability to proceed as approved and use the balance of $347,165 located in Project Account CPX01328 – New Park and Playgrounds on another project, or projects, located in the Herring Cove community to be determined; and
2. Repeal the Policy for Expenditures from Community Integration Funds (2004) included as Attachment 1 of the staff report dated July 9, 2016.
14.1.4 Legislative Requests Update [PDF]
Motion:
That Halifax Regional Council:
1. Continue to advocate for the full suite of commercial tax changes Council originally requested in 2013 and 2015.
2. Approve retaining the recommended seven legislative amendment requests outlined in the staff report dated June 22, 2016;
3. Approve removing the three legislative requests outlined in the staff report dated June 22, 2016;
4. Approve adding the one new request described in the staff report dated June 22, 2016 in relation to tax relief for non-profit organizations; and
5. Direct the Mayor to forward the revised list of legislative requests to the Minister of Municipal Affairs.
14.1.5 Graves Oakley – Permanent Rugby Facility [PDF]
Motion:
That Halifax Regional Council direct staff to develop a multi-year capital plan for Graves Oakley that increases one sport field to regulation rugby size and addsamenities for all sport uses.
14.1.6 Beach and Park at Gordon R. Snow Community Centre [PDF]
Motion:
That Halifax Regional Council authorize staff to develop a capital project that establishes a floating dock water access on Lake Thomas at Gordon R. Snow Community Centre in Fall River for future capital budget consideration.
14.1.7 Request for Permanent Encroachment – Barrington Street [PDF]
Motion:
That Halifax Regional Council approve the attached Encroachment Agreement (Attachment A of the staff report dated June 30, 2016), subject to non-substantive amendments, if any, allowing the installation of the rock bolts, footings of the permanent traffic barrier, and the temporary traffic barrier at the proposed location within the right of way.
14.1.8 Nova Scotia Nature Trust 100 Wild Islands [PDF]
Motion:
That Halifax Regional Council direct staff to:
1. Include $150,000 funding in each of the 2017/2018 and 2018/19 proposed operating budgets for a total grant of $300,000 to the Nova Scotia Nature Trust’s 100 Wild Islands Campaign;
2. Execute a grant agreement on behalf of the Municipality with the Nova Scotia Nature Trust, which in the opinion of the Acting Chief Administrative Officer or their delegate, achieves the outcomes of the Municipality identified in Table 1 of the staff report dated July 18, 2016; and
3. Jointly promote and raise awareness of the 100 Wild Islands in partnership with the Nova Scotia Nature Trust when opportunities arise.
14.1.9 Tennis Canada Proposal [PDF]
Motion:
That Halifax Regional Council:
1. Approve provision of a grant to Tennis Canada for one-third funding towards the development of the Nova Scotia Regional Tennis Development Centre in the amount of up to $2.5 million, paid over three years and conditional on the same level of funding being provided by the Province of Nova Scotia and facilitated by Tennis Canada;
2. Direct staff to include funding in the amount of $840,000 in 2017/18, $840,000 in 2018/19 and $820,000 in 2019/20 to the proposed respective Operating Budgets through HRM’s annual budget approval process; and
3. Authorize staff to negotiate, enter into and execute a contribution and service agreement on behalf of the Municipality with Tennis Canada that includes the terms and conditions outlined in Table 2 and in the opinion of the Acting Chief Administrative Officer, or his delegate, achieves the outcomes of the Municipality identified in the staff report dated July 26, 2016.
14.1.10 Request for Proposal No. 15-150 – Dartmouth 4-Pad Arena Design-Build; Tenant Space [PDF]
Motion:
1. Authorize an increase of $55,000 to the current Tenant 1 Allowance of $270,000 to a total of $325,000.00 (HST fully refundable), included under the executed Design-Build Contract with EllisDon. Funding is available within Project Account No. CB000049 – Dartmouth Multi-Pad, as outlined in the Financial Implications section of the staff report dated July 26, 2016, and subject to the facility operator confirming that a lease can be established with Tenant 1;
2. Approve the naming of the HRM sports campus located on Commodore Drive, as the “Harbour East Recreation Campus”, as per Administrative Order No. 46, HRM Asset Naming Policies;
3. Direct staff and the facility operator to continue to explore potential naming rights for the building, as per Administrative Order 56, HRM Sale of Naming Rights Policy.
14.1.11 Policy for Acceptance and Adoption of Old, Abandoned, or Orphan Cemeteries [PDF]
Motion:
That Halifax Regional Council direct staff to draft an Administrative Order defining the process for considering old, abandoned or orphan cemeteries as outlined the staff report dated July 19, 2016 and that staff be directed to return to Council with the draft Administrative Order for Council’s consideration.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Proposed Administrative Order 2016-005-ADM – Procurement Policy [PDF]
Motion:
That Halifax Regional Council refer the staff report dated July 13, 2016 for consideration by Committee of the Whole, and schedule a date for the Committee of the Whole for a future meeting.
14.3 TRANSPORTATION STANDING COMMITTEE
14.3.1 Reporting Structure of the Accessibility Advisory Committee [PDF]
Motion:
That Halifax Regional Council request a staff report and recommendation on changes to the reporting structure of the Accessibility Advisory Committee as discussed at the Accessibility Advisory Committee meeting on May 16, 2016 and that this report be referred to the Transportation Standing Committee for review and comment prior to receipt by Regional Council.
14.3.2 Request for a Staff Report – Roll Call on all Halifax Regional Municipality Committee Agendas [PDF]
Motion:
That Halifax Regional Council request a Staff Report regarding the inclusion of Roll Call on all Halifax Regional Municipality Advisory and Standing Committee Agendas.
14.4 MEMBERS OF COUNCIL
14.4.1 Deputy Mayor Whitman – Support for the Atlantic Agricultural Fair [PDF]
Motion:
That Halifax Regional Council direct staff to prepare a report to the Audit and Finance Standing Committee in order to identify a funding source for the Atlantic Agricultural Fair, and make a recommendation to Regional Council.
15. MOTIONS
15.1 Ratification of In Camera Motion from July 19, 2016
Motion:
That Halifax Regional Council ratify the direction provided to staff in the In Camera meeting of July 19, 2016 regarding agenda item 16.4.2 – Adjacent Parcels – Porters Lake Canal, Highway 207, Seafort/Three Fathom Harbour.
15.2 Councillor Karsten
That Halifax Regional Council request a staff report on the public service announcement released on July 26, 2016 advising that electric and gas-powered scooters and bicycles with trailers are not permitted on Halifax Transit ferries.
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 Contract Negotiations
A matter pertaining to contract negotiations and legal advice.
16.1.1 Halifax Commuter Rail Service – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Direct staff to further explore the unsolicited proposal regarding commuter rail in Halifax Regional Municipality, and that staff return to Regional Council with the results of the discussion for further consideration.
2. It is further recommended that the private and confidential Transportation Standing Committee report dated July 24, 2016 not be released to the public.
16.1.2 Award – Request for Proposal No. 16-043, Operation of Halifax Ragged Lake Source-Separated Composting Facility – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Award RFP No. 16-043, Operation of Halifax Ragged Lake Composting Facility to the highest scoring proponent meeting specifications and for an estimated cost as outlined in the private and confidential staff report dated July 12, 2016.
2. Direct staff to release the private and confidential report dated July 12, 2016 after agreements have been executed by the CAO or his delegate.
16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to
16.2.1 Ross Road Realignment Capital Budget – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve funding for the Ross Road Realignment project as outlined in the Financial Implications section of the private and confidential staff report dated May 25, 2016 and the private and confidential Audit and Finance Standing Committee report dated July 26, 2016.
2. It is further recommended that the Audit and Finance Standing Committee report dated July 26, 2016 be released once negotiations with the land owner and an agreement has been reached.
16.3 Labour Relations
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.
16.3.1 Collective Bargaining Update - Oral – Private and Confidential Report
Motion:
That Halifax Regional Council convene in camera.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Dartmouth 4-Pad Tenants
17. ADDED ITEMS
17.1 Councillor Mason- 825 Young Avenue [PDF]
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
August 2, 2016