Date:
Time: 10:00 a.m.
Location: Virtual Meeting
Minutes: March 11, 2024 Executive Standing Committee Minutes (PDF)
Agenda
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. APPROVAL OF MINUTES – January 22, 2024
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None
11. PUBLIC PARTICIPATION
12. INFORMATION ITEMS BROUGHT FORWARD – NONE
13. REPORTS
13.1 STAFF
13.1.1 2024 Halifax Regional Municipality and CSAP Election – Information Sharing Agreement with Elections Nova Scotia [PDF]
Motion:
That the Executive Standing Committee recommends that Halifax Regional Council:
1. Approve Halifax Regional Municipality entering into an Information Sharing Agreement with the Province of Nova Scotia that, in the determination of the Returning Officer, is the same as or is substantially similar to the draft set out in Attachment 1 of the staff report dated February 16, 2024, and authorize and direct the Mayor and Municipal Clerk to execute this Agreement on behalf of the Municipality; and
2. Authorize the Municipal Clerk to negotiate and execute Agreements to Use Information on behalf of the Municipality that, in the determination of the Returning Officer, are substantially in the form and content of Attachment 2 of the staff report dated February 16, 2024.
13.1.2 2024 Halifax Regional Municipality and CSAP Elections – Election Methods and Alternative Voting Dates [PDF]
Motion:
That the Executive Standing Committee recommend that Halifax Regional Council:
1. Adopt Option 1 as outlined in attachment A of the staff report dated January 31, 2024 and direct;
a. That personal computer and telephone voting be used as the method of voting in the 2024 HRM and CSAP Elections during the alternative polling days;
b. That internet voting be used as the only method of voting in the 2024 HRM and CSAP Elections at the in person advance polls; and
c. That paper ballots be used as the only method of voting on ordinary polling day;
2. Set the dates for the alternative voting period to commence on Tuesday, October 8, 2024, at 8:00 a.m. and run continuously through to Wednesday, October 16, 2024, at 7:00 p.m; and
3. Direct that staff undertake a resourcing study after the conclusion of the 2024 Municipal Election that contemplates an election conducted entirely through alternative voting for the Halifax Regional Municipality including any required legislative changes to the Municipal Elections Act.
13.2 AFRICAN DESCENT ADVISORY COMMITTEE
13.2.1 Understanding the History of Africville [PDF]
Motion:
That the Executive Standing Committee direct the Chief Administrative Officer to research, beginning with the Campbell Road Settlement, using available municipal resources and other information provided to the Municipality, to understand the history of Africville up to February 24, 2010, the apology date.
13.3 WOMEN’S ADVISORY COMMITTEE
13.3.1 Women’s Advisory Committee – 2023 Annual Report [PDF]
- Presentation [PDF]
Motion:
That the Executive Standing Committee accept the report dated January 9, 2024.
13.3.2 Women’s Advisory Committee 2024 Work Plan [PDF]
Motion:
That the Executive Standing Committee review and approve the Women’s Advisory Committee 2024 Work Plan.
14. MOTIONS – NONE
15. IN CAMERA (IN PRIVATE)
15.1 In Camera (In Private) Minutes – January 22, 2024
Motion:
That the In Camera (In Private) minutes of January 22, 2024 be approved as circulated.
15.2 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential report dated January 18, 2024 and;
2. Direct that the private and confidential report dated January 18, 2024 be maintained private and confidential.
15.3 PERSONNEL MATTER – Private and Confidential Report – Deferred from January 22, 2024
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential report dated January 22, 2024 and;
2. Direct that the private and confidential report dated January 22, 2024 be maintained private and confidential.
15.4 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential report dated January 16, 2024 and;
2. Direct that the private and confidential report dated January 16, 2024 be maintained private and confidential.
15.5 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential report dated January 30, 2024 and;
2. Direct that the private and confidential report dated January 30, 2024 be maintained private and confidential.
15.6 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential report dated February 13, 2024 and;
2. Direct that the private and confidential report dated February 13, 2024 be maintained private and confidential.
16. ADDED ITEMS
17. NOTICES OF MOTION
18. DATE OF NEXT MEETING – March 25, 2024
19. ADJOURNMENT
INFORMATION ITEMS