January 28, 2020 Halifax Regional Council

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – November 26, December 3 & 10, 2019 and January 7, 2020

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following item: 15.1.1, 15.1.7, 15.2.1, 15.2.3, and 15.5.1

6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE

10. CONSIDERATION OF DEFERRED BUSINESS – December 3, 2019 and January 14, 2020
10.1 Gorsebrook Park - Park Plan [PDF]
Motion:
That Halifax Regional Council adopt the Gorsebrook Park Planning Report as a guiding document for future improvements to Gorsebrook Park.

11. NOTICES OF TABLED MATTERS – NONE

12. HERITAGE HEARING – 1:00 P.M.
12.1 Case H00468 – Request to Include 26 Elliot Street, Dartmouth in the Registry of Heritage Property for the Halifax Regional Municipality
- Report [PDF]
- Presentation [PDF]
Motion: 
That Halifax Regional Council approve the request to include 26 Elliot Street, Dartmouth in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property without the inclusion of interior character defining elements.  
 

13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence 
13.2 Petitions
13.3 Presentations
13.3.1 Halifax Partnership [Large 32 Mb PDF]

14. INFORMATION ITEMS BROUGHT FORWARD – NONE
 

15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Case 22547 – Municipal Planning Strategy and Land Use By-law Amendments for Winslow Drive, Upper Tantallon* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Initiate a process to consider amendments to the Municipal Planning Strategies and Land Use By-laws for Planning Districts 1 and 3 (St. Margarets Bay) and Beaver Bank, Hammonds Plains and Upper Sackville to realign plan area boundaries to permit commercial development on Winslow Drive Upper Tantallon; and
2. Follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997. 

15.1.2 Human Resources Processes and Practices Review
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to accept and implement the recommendations from the KPMG Human Resources Processes and Practices Review at Halifax Regional Municipality, except for recommendations 4, 6, 9, 13 and 26.

15.1.3 Proposed Administrative Order SC-93, Respecting Closure of a Portion of Rosedale Avenue, Halifax – Declaration of Surplus Property and Street Closure - PID 40921926, Rosedale Avenue, Halifax [PDF]
Motion:
That Halifax Regional Council:
1. Declare the portion of the Rosedale Avenue right-of-way (PID 40921926), shown as Parcel A in Attachment A of the staff report dated November 18, 2019, surplus to Municipal requirements and categorize Parcel A, as ‘Extraordinary’, as per Administrative Order 50; and
2. Approve Administrative Order SC-93 to close a portion of Rosedale Avenue, shown as Parcel A in Attachment B of the staff report dated November 18, 2019.

15.1.4 Proposed Administrative Order 2019-006-ADM, Respecting Grants to Business Improvement Districts  [PDF]
Motion:
That Halifax Regional Council:
1. Adopt Administrative Order 2019-006-ADM, the Business Improvement District Grants Program Administrative Order effective on April 1, 2020, as set out in Attachment 3 of the staff report dated July 30, 2019, including repealing the BID Contribution Fund Policy.
2. Adopt the revised Business Improvement District Service Agreement as set out in Attachment 2 of the staff report dated July 30, 2019, which incorporates
(a) the two-tiered approach to year-end financial reporting as directed by Council on August 19, 2019; 
(b) the requirement that municipal funding be identified as a separate line item in the BID’s statement of revenues, with a corresponding list of funded projects included in the Notes to Financial Statements; 
(c) the requirement to disburse the installments three times per year;
3. Authorize the Mayor and Municipal Clerk to execute the amended Business Improvement Districts Service Agreements on behalf of the Municipality with all Districts currently listed in Administrative Order Number 47.
4. Refer consideration of an increase to the Business Improvement Grants Program in the amount of $50,000 to Council’s 2020/2021 budget deliberations.

15.1.5 Case 21162 - Secondary Suites and Backyard Suites [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Regional Municipal Planning Strategy and all land use by-laws with the exception of the Regional Centre Land Use By-law (Package A), as set out in Attachments A and B of the staff report dated December 9, 2019, to allow secondary suites accessory to single unit, two unit or townhouse dwellings and backyard suites accessory to single unit dwellings, and schedule a public hearing.
 
15.1.6 Long-term Sustainability of the Bus Stop Theatre Cooperative [PDF]
Motion:
That Halifax Regional Council:
1. Approve the provision of a one-time contribution of $250,000.00 to the Bus Stop Theatre Co-operative towards the purchase of 2203 Gottingen Street and 2268 Maitland Street. The contribution is to be phased over two years, to be considered as part of the 2020/2021 and 2021/2022 budget, conditional on:
a. proof of financial commitments as outlined in the Bus Stop Theatre Co-operative Feasibility Study, satisfactory to the Chief Administrative Officer, for the balance of funding for the purchase, to be provided to HRM by the Bus Stop Theatre Co-operative prior to June 1, 2020; and
b. the execution of a contribution agreement between HRM and the Bus Stop Theatre Co-operative in accordance with the terms as outlined in Table 5 of the staff report dated November 20, 2019. 
2. Authorize the Chief Administrative Officer negotiate and enter into a contribution agreement with the Bus Stop Theatre Co-operative that is consistent with terms as outlined in Table 5 of the staff report dated November 20, 2019. 

15.1.7 Navigator Program Multi-Year Funding* [PDF]
Motion:
That Halifax Regional Council:
1. Approve a contribution of $60,000 to the Downtown Dartmouth Business Commission and North End Business Association for the Navigator Street Outreach Program for fiscal year 2020/2021 subject to budget approval.
2. Authorize the Mayor and Municipal Clerk to execute a Contribution Agreement between the Downtown Dartmouth Business Commission, the North End Business Association and Halifax Regional Municipality, in accordance with the key terms and conditions set out in Attachment 2 of the staff report dated January 7, 2020. 
 

15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 Investing in Canada Contribution Agreement - Herring Cove Phase 2B* [PDF]
Motion:
That Halifax Regional Council: 
1. Authorize the Mayor and Municipal Clerk to sign the attached Contribution Agreement with the Minister of Municipal Affairs, to receive $5,778,522.00 in funding for the Herring Cove Water and Wastewater Servicing project, Phase 2B.
2. Increase capital account CS000001 – Herring Cove Servicing Phase 2B by $5,778,522.00 with funding from the Investing in Canada Infrastructure Program.
3. Increase capital account CS000001 – Herring Cove Servicing Phase 2B by $2,101,639 with funding from a Local Improvement Charge (LIC).

15.2.2 Dartmouth Family Centre Grant Request [PDF]
Motion:
That Halifax Regional Council:
1. Approve a one-time contribution to the Dartmouth Family Centre in the amount of $80,000 from the General Contingency Reserve Q421 to fund the design and construction of an outdoor play/programming area and to assist with costs associated with kitchen appliances and kitchen equipment in association with the society’s community food centre at the Primrose Plaza, 6 Primrose Street, Dartmouth, conditional upon (i) written confirmation from the property owner of permission to the Dartmouth Family Centre to install an outdoor play/programming area for the Centre on the land for a minimum term of five (5) years; (ii) the execution of a Contribution Agreement between HRM and the Dartmouth Family Centre; and (iii) the contribution being matched by a private donor.
2. Direct the Chief Administrative Officer to negotiate and enter into a Contribution Agreement with the Dartmouth Family Centre in the amount of $80,000 for the design and construction of an outdoor play/programming area and to assist with costs associated with kitchen appliances and kitchen equipment in association with the society’s community food centre as set out in the discussion section of the of the staff report dated November 7, 2019, which shall be substantially of the same form as in Attachment 1 of the staff report dated November 7, 2019.
 
15.2.3 Solar City Program Update*
Motion:
That Halifax Regional Council approve an increase to the gross budget for capital account CD990005 – Solar City Program by $9,000,000, with repayment received from Solar City Participants for no net impact to the overall budget.
 

15.3 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
15.3.1 Lake Banook Water Sport Park and the 2022 Canoe Sprint World Championship [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer to plan for the parkland improvements as outlined in the staff report dated November 13, 2019 in support of the 2022 ICF Canoe Sprint World Championships (Canoe ’22) and general public parkland use; and
2. Assess the need for a new Master Plan for Lake Banook, that would include all stakeholders, after Canoe ’22.

15.3.2 A Streetscaping Program Framework for the Regional Centre
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Prepare a Streetscaping Administrative Order for Council’s consideration based on the framework described in the discussion section of the staff report dated November 7, 2019.
2. Advance opportunities for Regional Centre streetscaping (including, but not limited to those generally described in attachment 3 of the staff report dated November 7, 2019) for consideration in future capital budgets, and to ensure the administrative order acknowledges that other streetscaping can occur outside of the Regional Centre on a case-by-case basis. 
3. Continue working with representatives of Nova Scotia Power and Bell Aliant to achieve funding agreements with regulatory approval, for undergrounding projects including areas beyond the existing “pole free zone”.
4. Explore options for a by-law to recoup all or some of the municipal portion of the capital cost to bury overhead line and return to Regional Council with a recommendation. 
 

15.4 HERITAGE ADVISORY COMMITTEE
15.4.1 Case H00470 – Evaluation of Potential Heritage Resources in Downtown Halifax – Report #1 [PDF]
Motion:
That Halifax Regional Council: 
1. Set a date for heritage hearings to consider the inclusion of 1529, 1533, 1535, 1539, and 1549 Birmingham Street in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties to form the Birmingham Streetscape, as shown on Map 1 of the staff report dated September 24, 2019;
2. Set a date for heritage hearings to consider the inclusion of 1520, 1526, 1528, 1530, 1532, 1534, and 1542 Queen Street in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties to form the Queen Streetscape, as shown on Map 1 of the staff report dated September 24, 2019; and
3. Set a date for heritage hearings to consider the inclusion of 1545-49, 1560, 1567, 1579, and 1600 Grafton Street in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties to form the Grafton Streetscape, as shown on Map 1 of the staff report dated September 24, 2019.

15.5 SPECIAL EVENTS ADVISORY COMMITTEE
15.5.1 Downtown Dartmouth Ice Festival Funding Request*  [PDF]
Motion:
That Halifax Regional Council:
1. Approve Funding Option 1 as described in the Discussion section of the November 28, 2019 staff report to the Downtown Dartmouth Business Commission (DDBC) for the Downtown Dartmouth Ice Festival in the amount of $7,500 from the 2019/20 Community and Events Reserve, Q621; and
2. Pending final approval of the 2020/21 and the 2021/22 budgets, approve funding in the amount of $7,500 from the Community and Events Reserve, Q621.

15.5.2 Significant Anniversary Funding Request Halifax ComedyFest [PDF]
Motion:
That Halifax Regional Council approve funding in the amount of $12,300 to the Halifax Comedy Festival Society for the 25th Anniversary of the Halifax Comedy Fest from the Community and Events Reserve, Q621.
 

16. MOTIONS
 

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
17.1 PROPERTY MATTER – Private and Confidential Report – Deferred from January 14, 2020
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion:
That Halifax Regional Council: 
1. Adopt the recommendations as outlined in the private and confidential staff report dated November 1, 2019; and
2. Not release the private and confidential staff report dated November 1, 2019 to the public.

17.2 CONTRACT NEGOTIATIONS – Private and Confidential Report
A matter pertaining to contract negotiations and legal advice. 
Motion:
That Halifax Regional Council: 
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 15, 2020; and
2. Not release the private and confidential staff report dated January 15, 2020 to the public.

17.3 PERSONNEL MATTER – Private and Confidential Report 
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011.
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated January 21, 2020; and
2. Not release the private and confidential report dated January 21, 2020 to the public. 

Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Contract Negotiations
 

18. ADDED ITEMS

19. NOTICES OF MOTION

20. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
January 28, 2020

1. Proclamation – Bell Let’s Talk Day – January 29th, 2020 [PDF]

2. Proclamation – Heart Month – February 2020 [PDF]

3. Memorandum from the Director of Planning and Development dated December 5, 2019 re: Status of Proposed Provincial Highway 113 Adjacent to Blue Mountain Birch Cove Wilderness Reserve  [PDF]

4. Proclamation – Professional Institute of the Public Service Day – February 6th, 2020 [PDF]

5. Proclamation – African Heritage Month – February 2020 [PDF]

6. Proclamation – International Day of Zero Tolerance for Female Genital Mutilation – February 6th, 2020 [PDF]

7. Memorandum from the Acting Municipal Clerk dated January 20, 2020 re: Requests for Presentation to Council - None [PDF]

8. Proclamation – Halifax Celtic Festival – January 29th – February 2nd, 2020 [PDF]
Festival celtique de Halifax – Du 29 janvier au 2 février 2020
Halifax Celtic Festival – 29 Ionawr – 2 Mis Bach 2020
Féis Cheilteach Haileafaics – Féill Bríghde (Imbolc) - 29 am Faoilleach – 2 an Gearran 2020
Féile Cheilteach Halifax – Imbolc - 29 Eanáir – 2 Feabhra, 2020

9. Memorandum from the Chair of Audit and Finance Standing Committee dated January 21, 2020 re: Investment Activities – Quarter Ending September 30, 2019 [PDF]