December 14, 2022 Board of Police Commissioners

Date:

Time: 4:30 p.m.

Location: Halifax Hall, 2nd Floor City Hall, 1841 Argyle Street, Halifax

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. COMMUNITY ANNOUNCEMENTS

3. APPROVAL OF MINUTES – October 28, 2022 and November 2, 2022

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETION

Additions:

  • IN CAMERA Item 13.4 PERSONNEL CONDUCT - Private and Confidential Report
  • Item 8.3.2 – Motion from Commissioner Critchley

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

7. CONSIDERATION OF DEFERRED BUSINESS - November 2, 2022
7.1 Presentation to Carole McDougall, former Commissioner of the Board of Police Commissioners

7.2 Commissioner Critchley - Response to recommendations from the Office of the Information and Privacy Commissioner for Nova Scotia [PDF]
Motion:
That the Chair of the Board of Police Commissioners recommend that the Chief Administrative Officer, in consultation to the extent necessary with the Chief Officer of the Halifax Regional Police, to prepare a staff report responding to and providing reasons for either accepting or rejecting recommendations #5 and #6 of the Office of the Information and Privacy Commissioner for Nova Scotia Review Report 22-12, dated July 14, 2022. If some or all of the recommendations are accepted, the staff report should also provide a plan for implementing these recommendations.

8. CORRESPONDENCE, PETITIONS & DELEGATIONS
8.1 Correspondence 
8.2 Petitions
8.3 Presentations
8.3.1 Engaging in the review process with the Office of the Information and Privacy Commissioner – Tricia Ralph, Privacy Commissioner for Nova Scotia [PDF]

8.3.2 Plan to purge street check data – El Jones, on behalf of African Nova Scotian Decade for People of African Descent Coalition [PDF]

- Presentation [PDF]

9. INFORMATION ITEMS BROUGHT FORWARD – NONE

10. REPORTS/DISCUSSION
10.1 HALIFAX REGIONAL POLICE/ROYAL CANADIAN MOUNTED POLICE CHIEF UPDATES

10.2 STAFF
10.2.1 Halifax Regional Police 2023/2024 Business Plan and Budget [PDF]

10.2.2 Halifax District Royal Canadian Mounted Police Multi-Year Funding Request for Resources
2023-2026 [PDF]

10.2.3 Proposed 2023 Meeting Schedule [PDF]
Motion:
That the Board of Police Commissioners approve the proposed 2023 Board of Police Commissioners meeting schedule as outlined in the staff memorandum.

10.3 MEMBERS OF BOARD OF POLICE COMMISSIONERS
10.3.1 Commissioner Giles – Funding of Ad Hoc Independent Legal Counsel [PDF]
Motion:
Whereas
the Board at its meeting on April 19th, 2021 considered the advisability of occasional access to independent legal counsel in addition to, or as alternative to, advice provided by legal staff of the Halifax Regional Municipality

And Whereas the Board, having considered the matter, passed the following motion authorizing the retention of independent counsel on an ad hoc basis:

MOVED by Commissioner Kent, seconded by Commissioner McDougall 

THAT the Board of Police Commissioners endorse the use of occasional ad hoc independent legal advice as required, by way of a motion at a meeting where the need arises. This may be requested of either the Municipal Solicitor, CAO or Regional Council depending on the need for funding and/or budget approval. 

MOTION PUT AND PASSED

And Whereas the Board would like to contract directly for the ad hoc retention of independent legal counsel as authorized by s.48 of the Police Act and establish certainty in the source of funding for the such retention through inclusion of provision for the same within its operating budget

Upon Motion, 

That the Board of Police Commissioners request, Halifax Regional Council include in its 2023-2024 Operating Budget such funding as might reasonably be required by the Board for the purpose of its acquisition, from time-to-time, of such independent legal advice and counsel as it may deem necessary, to a maximum of $100,000 annually, unless otherwise increased by Halifax Regional Council on an ad hoc basis, in keeping with the Board’s motion on independent legal counsel dated April 19th, 2021 and as recommended in the April 19th, 2021 Staff Report to the Board on the same subject.

10.4 COMMISSIONER UPDATES 
10.4.1 Commissioner Smith – 2022 Board of Police Commissioners Work Plan

11. ADDED ITEMS

12. ITEMS FOR FUTURE CONSIDERATION

13. IN CAMERA (IN PRIVATE) 
The Board of Police Commissioners may rise and go into a private In Camera (In Private) session, in accordance with Section 51 of the Nova Scotia Police Act for the purposes of dealing with the following:

13.1 In Camera (In Private) Minutes – October 28, 2022 and November 2, 2022
Motion: 

That the In Camera (In Private) minutes of October 28, 2022 and November 2, 2022 be approved as circulated.

13.2 SECURITY MATTER – Private and Confidential
A matter pertaining to security of police operations.
Motion:
That the Board of Police Commissioners convene to in camera to discuss the matter.

13.3 PERSONNEL CONDUCT MATTER - Private and Confidential Report
A matter pertaining to personnel conduct.
Motion:
That the Board of Police Commissioners convene to in camera to discuss the matter. 

13.4 PERSONNEL CONDUCT - Private and Confidential Report
A matter pertaining to personnel conduct.
Motion:
That the Board of Police Commissioners convene to in camera to discuss the matter.

Private and Confidential Information Items

1. Private and Confidential In Camera (In Private) Information Report - re: Security Matter 

14. NOTICES OF MOTION

15. DATE OF NEXT MEETING – To be determined.

16. ADJOURNMENT        

INFORMATION ITEMS 

1. Memorandum from A/OIC Halifax District RCMP dated November 17, 2022 re: Disclosure of Police Information – Increasing Transparency [PDF]

2. Memorandum from the Legislative Assistant dated December 8, 2022 re: Requests to Present to the Board of Police Commissioners. [PDF]