Before submitting a formal access request, you should always check the routine disclosure plans established by the municipality’s business units to see if the information you are looking for is routinely available.
If what you are looking for is not listed within those plans, simply contact the business unit you think might have the information you are looking for. If the information you are looking for is general in nature, they may be able to provide it to you. If you are told that the information is not routinely available, then you should proceed to file an Application for Access to a Record using the steps below.
To file a formal access request you must fill out an Application for Access to a Record [PDF].
When filling out the application, be sure to:
- Enter your name, address and telephone number
- if applicable, enter your company name
- fax and email information is optional
- Indicate if you are requesting general or your own personal information
- if general information: enclose a cheque or money order for $5.00 to cover the application fee
- if personal: no application fee required
- Indicate the type of request: would you like to examine the records or receive a copy of the records?
- Provide a thorough description of the records you would like to access, including (if you know):
- any case numbers, file numbers, or reference numbers
- the business unit of municipality that you believe holds the records
- the time frame you would like to enquire upon for the records requested
Sign, date, and send your request to the Access and Privacy Office with the applicable fee, or deliver it in person.
Mail your Application for Access to a Record to:
Access and Privacy Office
Halifax Regional Municipality
PO Box 1749
Halifax, NS
B3J 3A5
Hand deliver to:
Access and Privacy Office
Halifax Regional Municipality
5251 Duke Street
7th Floor
Halifax, NS
You may also submit your request in writing by mailing in a letter or sending an e-mail to access@halifax.ca. In your written submission, please state that you are requesting the information under the access and privacy legislation (FOIPOP) and enclose or forward the application fee (if applicable).
For questions or assistance with privacy related topics, please email: privacy@halifax.ca
For questions or assistance with access related topics, please email: access@halifax.ca
Exceptions for access to information requests
The municipality does not process Applications for Access to a Record for the following public bodies, follow the links below to access to records relating to: