February 27, 2018 Halifax Regional Council

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – January 16/17, 2018

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
 
9. CONSIDERATION OF DEFERRED BUSINESS – February 13, 2018
9.1 Environment and Sustainability Standing Committee - Pollution Control Study for Lake Banook [PDF]
Motion:
That Halifax Regional Council include $150,000 for a Pollution Control Study of Lake Banook and Lake Micmac in Planning and Development’s 2018/19 operating budget. 

10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARING – 6:00 P.M.
11.1 Case 20436 – Amendments to the Dartmouth MPS and LUB and Proposed Development Agreement for 102 Albro Lake Rd, Dartmouth (Joint Public Hearing with Harbour East Marine Drive Community Council)
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Municipal Planning Strategy (MPS) and Land Use By-law (LUB) for Dartmouth, as set out in Attachments A and B of the staff report dated November 22, 2017, to enable an automotive repair garage in an existing commercial building at 102 Albro Lake Road, Dartmouth, by development agreement. 

Public Hearings - Frequently Asked Questions
 

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence 
12.2 Petitions
12.3 Presentations – Halifax Water 2018/19 Business Plan  [PDF]
Motion:
That Halifax Regional Council endorse the 2018/19 annual business plan of Halifax Water as described in Appendix A of the staff report dated February 20, 2018.

13. INFORMATION ITEMS BROUGHT FORWARD – NONE
 

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Increase to Contract - Tender 17-164 Alderney Landing Wharf Repairs [PDF]
Motion:
That Halifax Regional Council increase Purchase Order number 2070767022 by $18,772 (net HST included) from project account number CPX01331 – Regional Water Access/Beach Upgrades, as outlined in the Financial Implications section of the staff report dated January 29, 2018.
 
14.1.2 Proposed Amendments to Administrative Order 53, the Municipal Alcohol Policy - Addition of Grafton and Argyle Streets  [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Schedule A of Administrative Order 53, the Municipal Alcohol Policy, as set out in Attachment 1 of the staff report dated December 1, 2017, to add Argyle Street, between Duke Street and Blowers Street, and Grafton Street, between Carmichael Street and Prince Street, to a new category titled “HRM Streets Where Alcohol is Permitted When a Temporary Street Closure has been Approved”. 
 
14.1.3 Case 21460 – Municipal Planning Strategy (MPS) amendments to the River-lakes Secondary Planning Strategy (SPS) for Opportunity Site C on Ingram Drive, Fall River [PDF]
Motion:
That Halifax Regional Council direct staff to:
1. Initiate a process to consider amendments to the Municipal Planning Strategy (MPS) for Planning Districts 14 and 17 regarding site access, density, and the number of dwelling units permitted per multiple unit building on Opportunity Site C at the south-end of Fall River Village, Fall River; and
2. Follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997. 

14.1.4 First Reading Proposed By-law C-1000, Respecting Financing and Charges for Homeowners to Resolve Inadequate On-Site Water Supply, and Proposed Amendment to Administrative Order 15, Respecting License, Permit and Processing Fees [PDF]
Motion:
That Halifax Regional Council give First Reading to proposed By-law C-1000 Respecting Charges for the Resolution of Inadequate Water Supply as set out in Attachment 1 of the staff report dated January 29, 2018. 
 
14.1.5 HRM Parade Float [PDF]
Motion:
That Halifax Regional Council:
1. Direct staff to develop a call for proposals to create a new HRM Parade Float to replace the current primary Float, for approval upon 2018/19 Budget approval, with funding from Capital Account CD990003 Cultural Spaces; 
2. Refer the funding request of up to $40,000 to provide for the storage, maintenance and operation of the secondary Parade Float to the 18/19 Budget Committee of the Whole; and 
3. Subject to Regional Council’s approval of increased funding, direct staff to retain the current Parade Float as the secondary Halifax Regional Municipality Parade Float to be used as per scheduling requirements.
 
14.1.6 Case 21440 – Municipal Planning Strategy (MPS) and Land Use By-law (LUB) amendments for lands at Ross Road, Westphal to enable an expansion to the existing Construction and Demolition Materials Transfer Facility [PDF]
Motion:
That Halifax Regional Council direct staff to:
1. Initiate a process to consider amendments to the Cole Harbour / Westphal Municipal Planning Strategy and Land Use By-law to enable the expansion of the existing Construction and Demolition Material Transfer Facility at 188 Ross Road to the rear portion of lands located at 206 Ross Road, Westphal; and
2. Follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997. 

14.1.7 Dartmouth 4-Pad Naming Rights  [PDF]
Motion:
That Halifax Regional Council: 
1. Award the naming rights opportunity for the Dartmouth 4-Pad to the highest scoring proponent responding to Request for Proposal (RFP) 17-354, subject to the negotiation and execution of a contract which, in the determination of the CAO, (i) complies with Administrative Order 56, the HRM Sale of Naming Rights Administrative Order, (ii) meets the requirements of RFP 17-354 and (iii) achieves “HRM’s Objectives” as outlined in Table 1 of the private and confidential in camera report dated February 13, 2018; 
2. Authorize and direct staff to work with Nustadia Recreation Inc. to negotiate a contract for naming rights with the highest scoring proponent that complies with Administrative Order 56, meets the requirements of RFP 17-354 and achieves HRM’s objectives; 
3. Authorize and direct the Mayor and Clerk to execute a contract for naming rights on behalf of the Municipality with the highest scoring proponent, once the CAO advises the Mayor and Clerk that the contract complies with Administrative Order 56, meets the requirements of RFP 17-354 and achieves HRM’s objectives; 
4. Authorize and direct staff to undertake the following action as soon as is feasible, following direction being received from Regional Council to enter into contract negotiations:
a. hold a press conference with Nustadia Recreation Inc. and the highest scoring proponent, or
b. issue a multi-party press release announcing the name of the highest scoring proponent;
5. Direct staff not to release details about the highest scoring proponent’s proposal, or the contract being negotiated for naming rights, until execution of the contract by the parties; 
6. Direct staff not to release proposals received from unsuccessful naming rights proponents, unless and until (and only to the extent) required by law; and 
7. Not release the private and confidential in camera report dated February 13, 2018, unless and until (and only to the extent) required by law. 
 
14.1.8 Proposed Administrative Order 2018-001-ADM - Accountability Framework for Halifax Water [PDF]
Motion:
That Halifax Regional Council adopt Administrative Order 2018-001-ADM, the Halifax Regional Water Commission Administrative Order as set out in Attachment 1 of the staff report dated February 20, 2018. 
 
 
14.2 HARBOUR EAST MARINE DRIVE AND NORTH WEST COMMUNITY COUNCILS
14.2.1 Case 20800 – Municipal Planning Strategy and Land Use By-law amendment to allow for industrial and highway commercial uses on the Conrad Quarry lands in Waverley [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Municipal Planning Strategies (MPS) and Land Use By-laws (LUB) for Cole Harbour/Westphal, Dartmouth and Planning Districts 14 and 17, as set out in Attachments A and B of the staff report dated November 21, 2017, to allow industrial and highway commercial uses on the Conrad quarry lands and schedule a public hearing.

 
14.3 GRANTS COMMITTEE
14.3.1 Proposed Amendments to Administrative Order 2014-001-ADM, Respecting Tax Relief for Non-Profit Organizations Program - Fiscal Year 2017-18 [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the amendments to Administrative Order 2014-001-ADM, the Tax Relief for Non-Profit Organizations Administrative Order, as set out in Attachment 1 of the December 5, 2017 supplementary staff report, to repeal and replace Schedule 26, and to amend Schedule 29, of the Administrative Order at a combined estimated cost of $32,453 from Operating Account M311-Grants and Tax Concessions; and
2. Review the level of tax relief provided to the Kinsmen Club of Sackville, 71 First Lake Drive, and the MacDonald House Association, 4144 Lawrencetown Road in fiscal year 2018-19. 
 

14.4 HERITAGE COMMITTEE
14.4.1 Case H00454 - Request to Include the United Memorial Church, 5375 Kaye Street, Halifax in the Registry of Heritage Property for the HRM [PDF]
Motion:
That Halifax Regional Council set a date for a heritage hearing to consider the inclusion of the subject property (5375 Kaye Street, Halifax) in the registry of heritage property for the Halifax Regional Municipality, as shown on Map 1 of the revised staff report dated January 5, 2018. 
 

14.5 MEMBERS OF COUCNIL
14.5.1 Councillor Nicoll – Service Review [PDF]
Motion:
That Regional Council direct the CAO to engage an expert to conduct an HRM wide service review of the appropriate composition of:
1. The Halifax Regional Police service, in relation to the portion of the municipality for which it is responsible for providing policing services; and
2.The Provincial Police Service, as provided by the RCMP, in respect of the remainder of the municipality served by the Provincial Police Service.
and to prepare a report and recommendation to Council, as a starting point for consultations with the Board of Police Commissioners and the Department of Justice regarding the provision of adequate, efficient and effective policing within HRM.

14.5.2 Councillor Hendsbee – Reinstate Crosswalk by the Eastern Shore Memorial Hospital [PDF]
Motion:
That Halifax Regional Council request a staff report on the reinstatement of the crosswalk by the Eastern Shore Memorial Hospital with consideration given to an alternative location at the intersection of Martin Lane & Hwy 7. 
 
15. MOTIONS
 

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19  of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
16.1 In Camera (In Private) Minutes – January 16/17, 2018
Motion: 
That the In Camera (In Private) minutes of January 16/17, 2018 be approved as circulated.

16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to: 

16.2.1 Buy-Back Agreement - BANC Commercial Holdings Limited, Bayers Lake – Private and Confidential Report 
Motion: 
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into an omnibus amendment agreement, or separate agreements, with BANC Commercial Holdings Limited, as may be necessary and practical to fulfill the terms and conditions contained in Table 1 of the private and confidential report dated January 3, 2018; and 
2. That the private an confidential report dated January 3, 2018 not be released to the public.
 

16.3 Personnel Matter 
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011

16.3.1 Councillor Designate Indigenous Community Liaison – Private and Confidential Report
Motion: 
That Halifax Regional Council:
1. Select one (1) member of Council from the discussion section of this report to serve as the designate to act on behalf of the Mayor, when requested, as Regional Council’s Indigenous Community liaison; and
2. That the private and confidential staff report dated January 29, 2018 not be released to the public. 
 

16.4 Personnel Matter
A matter pertaining to an identifiable individual or group.

16.4.1 Dealing with Complaints under the Code of Conduct Policy (Administrative Order 52)
Motion:
That Halifax Regional Council convene to in camera to discuss the matter. 

16.4.2 Dealing with Complaints under the Code of Conduct Policy (Administrative Order 52)
Motion:
That Halifax Regional Council convene to in camera to discuss the matter. 

16.4.3 Dealing with Complaints under the Code of Conduct Policy (Administrative Order 52)
Motion:
That Halifax Regional Council convene to in camera to discuss the matter. 
 

16.5 Contract Negotiations
A matter pertaining to contract negotiations and legal advice. 

16.5.1 Commuter Rail Update – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the recommendations as outlined in the private and confidential report dated February 15, 2018
2. It is further recommended that the private and confidential report dated February 15, 2018 not be released to the public.  
 

Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Dartmouth 4-Pad Naming Rights 

17. ADDED ITEMS

18. NOTICES OF MOTION

19. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
February 27, 2018

1. Memorandum from the Director of Corporate and Customer Services dated January 22, 2018 re: Bloomfield Property Winter 2017/18 Condition [PDF]

2. Memorandum from the Acting Director of Planning and Development dated February 2, 2018 re: Status of Dangerous or Unsightly Orders [PDF]

3. Memorandum from the Municipal Clerk dated February 20, 2018 re: Requests for Presentation to Council – Council of Canadians [PDF]

4. Proclamation – Easter Seals Month – March 2018 [PDF]

5. Proclamation – Kidney Awareness Month – March 1-31, 2018 [PDF]