October 29, 2019 Halifax Regional Council

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – September 17 & 18 and 24, 2019

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. CONSENT AGENDA – NONE 

6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE
10. CONSIDERATION OF DEFERRED BUSINESS – NONE
11. NOTICES OF TABLED MATTERS – NONE

12. PUBLIC HEARING – NONE

13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence 
13.2 Petitions

14. INFORMATION ITEMS BROUGHT FORWARD – October 22, 2019
14.1 Councillor Whitman – Award of Contracts – Quarterly Report July to September 2019 [PDF]

15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Award – Request for Standing Offer No. 19H228 Fencing – Repairs, Replacements and Installations  [PDF]
Motion:
That Halifax Regional Council:
1. Award Request for Standing Offer No. 19H228 Fencing - Repairs, Replacements and Installations, to the lowest bidder meeting the specifications, Arkson Fence Ltd., at a total bid amount of $7,279,106 (net HST included), and an initial term from date of award to June 30, 2022, with the ability to be renewed annually by HRM at its sole discretion for two additional years. The award amount is based on total bid on estimated quantities, however amounts will be shared with the awarded back up vendor and anticipated spend over the life cycle is estimated to be lower than this amount.
2. Award Request for Standing Offer No. 19H228 Fencing - Repairs, Replacements and Installations, to the backup bidder meeting the specifications, Eastern Fence Erectors Ltd., at a total bid amount of $7,524,024 (net HST included) and an initial term from date of award to June 30, 2022, with the ability to be renewed annually by HRM at its sole discretion for two additional years. The award amount is based on total bid on estimated quantities, however amounts will be shared with the awarded primary vendor and anticipated spend over the life cycle is estimated to be lower than this amount. 

15.1.2 Menstrual Products in HRM Facilities  [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to include in the preparation of the 2020/2021 operating budget the cost of the installation of menstrual dispensers and disposal containers in sixteen HRM owned and operated facilities for one year as part of a pilot project to provide free access to menstrual products in HRM operated facilities. 

15.1.3 Case 22050 - Municipal Planning Strategy and Land Use By-law Amendments for Parkmoor Avenue, Hayes Street and Charlton Avenue (PID 00277228), Halifax [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Initiate a process to consider amendments to the Municipal Planning Strategy for Halifax and the Land Use By-law for Halifax Mainland to permit a comprehensive residential development with modified lot requirements on a portion of the lands identified as PID 00277228, near Parkmoor Avenue, Hayes Street and Charlton Avenue, Halifax; and 
2. Request staff to follow the public participation program as adopted by Council in February,1997.

15.1.4 Halifax Wanderers Football Club – Request to Amend License Agreement [PDF]
Motion:
That Halifax Regional Council direct and authorize the Chief Administrative Officer to negotiate and execute an amending agreement to the License and Rental Agreement between Halifax Regional Municipality and the Halifax Wanderers Football Club (“HWFC”) dated March 8, 2019 to delete the second sentence of section 13(m) that requires HWFC to remove any stadium seating or infrastructure installed along the Sackville and Summer Street sides of the Wanderers Grounds at the end of each season during the term of the agreement. 

15.1.5 Lake Echo District Park – Park Plan [PDF]
Motion:
That Halifax Regional Council approve the Lake Echo District Park Planning Report as a guiding document for future improvements to Lake Echo District Park.

15.1.6 Port Wallace Secondary Planning Process and Environmental Investigation Near Barry’s Run [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Direct staff to proceed with the Port Wallace Secondary Planning work plan, as outlined in the Discussion section of the staff report dated October 15, 2019, and return to Council for direction on the secondary planning process after Nova Scotia Land Inc. completes the risk assessment and management plan for the former Montague Gold Mines site, including the Municipally-owned lands surrounding Barry’s Run and any other third-party impacted lands located within the secondary planning study area.
2. Initiate a process to consider amendments to applicable secondary municipal planning strategies and land use by-laws to enable industrial and highway commercial development on the Conrad Quarry lands, consistent with the policy direction outlined within the Discussion section of the staff report dated October 15, 2019 and follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997.

15.1.7 Roadside Tree Debris Pickup Service [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer not to initiate a roadside tree debris pickup program across the municipality in response to post-tropical storm Dorian.

15.1.8 Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees - Administrative Order for Planning and Development Fees [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the amendments to Administrative Order Number 15, the License, Permits and Processing Fees Administrative Order as set out in Attachment B of the staff report dated September 23, 2019, including approving that all Planning & Development fees contained within Administrative Order 15 be increased in the same percentage as the annual increase to the Consumer Price Index for the Province of Nova Scotia, rounded up to the nearest $10, on an annual basis each April 1. 
2. Adopt the Guiding Principles outlined in the Discussion section of the staff report dated September 23, 2019 on a go forward basis as the policy for all planning and development fees, as defined under the HRM Charter.
  

15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 Route 91 Routing Options - Supplemental Report [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to fund the Route 91 – Hemlock Ravine detour along Southgate Drive using Halifax Transit’s existing operating budget. 
  

16. MOTIONS
16.1 Councillor Cleary
Motion: 
That Halifax Regional Council request a staff report on initiating a program to enable optional payment of parking tickets by donation of equal or greater value of the ticket to Feed Nova Scotia (or similar organization) for parking tickets issued between December 2nd and 20th.  

16.2 Councillor Mason [PDF]
Motion:
That Halifax Regional Council direct the Mayor to sign the United Nations High Commission for Refugees’ (UNHCR) statement of solidarity to stand with refugees and send a letter to UNHCR confirming this action.
 

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
17.1 In Camera (In Private) Minutes – September 17 and 24, 2019
Motion: 
That the In Camera (In Private) minutes of September 17 and 24, 2019 be approved as circulated.

17.2 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated September 25, 2019;
2. Not release the private and confidential staff report dated September 25, 2019 to the public. 
 

18. ADDED ITEMS

19. NOTICES OF MOTION

20. ADJOURNMENT

________________________________________

INFORMATION ITEMS
October 29, 2019

1. Memorandum from the Municipal Clerk dated October 21, 2019 re: Requests for Presentation to Council - None [PDF]