February 21, 2024 Audit and Finance Standing Committee

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – January 17, 2024

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations - None

11. PUBLIC PARTICIPATION

12. INFORMATION ITEMS BROUGHT FORWARD - NONE

13. REPORTS
13.1 AUDITOR GENERAL - NONE 

13.2 STAFF
13.2.1 2023/2024 Write off of Uncollectible Accounts [PDF]
Motion: 
That the Audit and Finance Standing Committee recommend that Halifax Regional Council approve: 

a)  The real property tax accounts in the amount of $17,157.54 comprised of $11,415.39 principal and $5,742.15 interest as summarized in Schedule 1 of the staff report dated January 16, 2024 be formally written out of the books of account;

b) The general revenue accounts in the amount of $18,342.94 comprised of $14,581.72 principal and $3,761.22 interest as summarized in Schedule 1 of the staff report dated January 16, 2024 be formally written out of the books of account; and 

c) The recreation accounts in the amount of $16,066.08 comprised of $16,066.08 principal and $0.00 interest as summarized in Schedule 1 of the staff report dated January 16, 2024 be formally written out of the books of account. 

13.2.2 Third Quarter 2023-24 Financial Report [PDF]
- Presentation [PDF]
Motion: 
That the Audit and Finance Standing Committee forward the Third Quarter 2023/24 Financial Report dated February 2, 2024 to Regional Council for their information. 

13.3 GRANTS COMMITTEE - NONE    

13.4 MEMBERS OF STANDING COMMITTEE – NONE 

14. MOTIONS

15. IN CAMERA (IN PRIVATE)

The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

15.1 PERSONNEL MATTER - Private and Confidential Report 
A matter pertaining to an identifiable individual or group.
Motion:
That the Audit and Finance Standing Committee: 

1.  Adopt the recommendations as outlined in the private and confidential report dated January 15, 2024; and 

2. Direct that the private and confidential report dated January 15, 2024 be maintained private and confidential.

16. ADDED ITEMS

17. NOTICES OF MOTION

18. DATE OF NEXT MEETING – March 20, 2024 

19. ADJOURNMENT

INFORMATION ITEMS

1. Memorandum from the Legislative Assistant dated February 16, 2024 re: Requests for Presentation to Audit and Finance Standing Committee – None [PDF]

2. Memorandum from the Chief Administrative Officer dated January 2, 2024 re: CAO Contract 
Amendment Report [PDF]