Date:
Time: 1:00 p.m. Reconvene 6:00 p.m.
Location: Council Chamber
Minutes: May 31, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: May 31, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – Committee of the Whole April 26, 2016 and Regional Council April 26, May 10 & 18, 2016
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M.
11.1 Community Interest Sale – 220 Lake Loon Road
- Report [PDF]
- Presentation [PDF]
Motion:
1. That Halifax Regional Council approve the sale of 220 Lake Loon Road (PID #00624486) and a portion of 266 Cherry Brook Road (PID #00624155) to the Lake Loon Cherry Brook Development Association for the total proposed purchase price of $1.00 subject to the following conditions:
a. complete the process for the subdivision of the portion of 266 Cherry Brook Road (PID #00624155) and consolidation to 220 Lake Loon Road (PID #00624486) to enable the parcel to meet land requirements for well, septic field and parking; and
b. removal of the existing playground on 220 Lake Loon Road.
2. If Council approves the sale of the property, staff be directed to:
a. Negotiate a draft Contribution Agreement with the Lake Loon Cherry Brook Community Development Association for the provision of a grant in the amount of $170,000 towards the repairs to the building and site in accordance with the terms and conditions outlined in Table 1 of the staff report dated May 3, 2016, and
b. that the Audit and Finance Standing Committee review and make a recommendation to Regional Council respecting the draft Contribution Agreement; and
3. If the transaction is completed, staff be further directed to
a. recommend to Audit and Finance Standing Committee a possible source of funding respecting the construction of a new playground structure for 266 Cherry Brook Road ; and
b. that Audit and Finance Standing Committee review and make a recommendation to Regional Council respecting the source of such funding.
11.2 Proposed By-law L-400, Respecting Lot Grading – Lot Grading and Stormwater Management By-laws and Administrative Order 15, Respecting License, Permit and Processing Fees
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the proposed By-law L-400 – A By-law Respecting Lot Grading, as contained in Attachment A of the supplementary staff report dated December 8, 2015, to replace By- law L-300 – A By-law Respecting Lot Grading and Drainage;
2. Repeal By-law L-300 – A By-law Respecting Lot Grading and Drainage, the existing by law that regulates lot grading; and
3. Amend Administrative Order 15 Respecting License, Permit and Processing Fees as contained in Attachment C of the supplementary staff report dated December 8, 2015.
Public Hearings - Frequently Asked Questions
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Unit Price Tender No. 16-212 Pavement Renewal & Water Main Renewal – Murray Hill Drive & View Street – East Region [PDF]
Motion:
That Halifax Regional Council:
1. Approve a budget increase of $377,077 (net HST included) to Project Account No. CR000005 – Street Recapitalization, funded through cost sharing with Halifax Water; and
2. Award Tender No. 16-212, Pavement Renewal & Water Main Renewal – Murray Hill Drive & View Street - East Region, to the lowest bidder meeting specifications, Dexter Construction Company Limited for a Total Tender Price of $672,332 (net HST included) with funding from Project Account No. CR000005 – Street Recapitalization, as outlined in the Financial Implications section of the staff report dated May 10, 2016.
14.1.2 Award – Unit Price Tender No. 16-220, Micro Surfacing – Phase 1 – Various Locations [PDF]
Motion:
That Halifax Regional Council award Tender No. 16-220, Micro Surfacing Phase 1 – Various Locations, to the lowest bidder meeting specifications, Industrial Cold Milling Limited for a Total Tender Price of $1,027,942 (net HST included) with funding from Project Account No. CR000005 – Street Recapitalization, as outlined in the Financial Implications section of the staff report dated May 9, 2016.
14.1.3 Modification of the Street Line on Trinity Avenue, Dartmouth [PDF]
Motion:
That Halifax Regional Council approve the acceptance of two parcels of HRM Owned land (PID 90597 and PID 90589) as road so that they may form part of the Trinity Avenue street right of way.
14.1.4 First Reading Proposed By-Law U-100, Respecting User Charges [PDF]
Motion:
That Halifax Regional Council give First Reading to Proposed By-Law U-100, the User Charges By-law attached to the staff report dated April 7, 2016 as Attachment 1.
14.1.5 Case 20405 – Amendments to the Halifax Municipal Planning Strategy (MPS) and Land Use By-law (LUB), Halifax Grammar School, 915, 921, 945 and 967 Tower Road, Halifax [PDF]
Motion:
That Halifax Regional Council:
1. Initiate the process to consider amending the Halifax Municipal Planning Strategy and Halifax Peninsula Land Use By-law to enable Halifax Grammar School to expand onto land located at 915, 921, 967 and a portion of 945 Tower Road; and
2. Follow the public participation program for municipal planning strategy amendments that was adopted by Regional Council on February 27, 1997.
14.1.6 Requested Assistance to Fort McMurray [PDF]
Motion:
That Halifax Regional Council make a $10,000 contribution to the Union of Nova Scotia Municipalities (UNSM) collection for donation to the Red Cross for Fort McMurray appeal.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Proposed Administrative Order 2016-001-GOV – Western Common Advisory Committee [PDF]
Motion:
That Halifax Regional Council approve funding for the Western Common Advisory Committee from Account A121 and adopt Administrative Order 2016-001-GOV as set out in Attachment 1 of the staff report dated April 21, 2016.
14.3 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
14.3.1 Case 19507 – Amendments to the Regional Subdivision By-Law [PDF]
Motion:
That Halifax Regional Council give First Reading to the proposed amendments to the Regional Subdivision By-Law as set out in Attachment A of the March 30, 2016 staff report, and schedule a public hearing.
14.4 MEMBERS OF COUNCIL
14.4.1 Councillor Watts – Solar City Information Report
- Report [PDF]
- Presentation [PDF]
Motion:
That the Solar City Information Report from May 24, 2016 be brought forward for discussion and presentation at the May 31, 2016 meeting of Regional Council.
15. MOTIONS
15.1 Councillor Dalrymple [PDF]
That Halifax Reginal Council approve a request for $5,000 from District Capital Funds ($2,000 from District 1, $1,500 from District 8, $1,500 from District 9) to the 26th Scouting Group to do Capital Upgrades to a bridge and cabin at their camp at Miller Lake.
15.2 Mayor Savage [PDF]
That Halifax Regional Council request a staff report on the status of the CAO’s Business Unit Strategic Initiative related to Accessibility Coordination, which was adopted by Regional Council as a part of the 2015/16 Budget and Business Plan. The report is to provide an outline of work achieved to date, a framework for engagement (including through the Accessibility Advisory Committee), next steps in the development of an Accessibility Policy, and timeline for implementation.
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 In Camera (In Private) Minutes – April 26, 2016
Motion:
That the In Camera (In Private) minutes of April 26, 2016 be approved as circulated.
16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to
16.2.1 Industrial Lot Re-Purchase – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve an increase of $920,000 to the Capital Budget CQ000011 — Lot Inventory Repurchase with funding from Q121, Business/Industrial Park Reserve, with no net increase to the Capital Budget; and
2. Following the repurchase of property identified in Table 1 of the private and confidential staff report dated April 15, 2016 in accordance with the approved Buy-Back Agreement, approve the addition of the property to the lot inventory with the minimum unit selling price as provided in Table 1 of the private and confidential staff report dated April 15, 2016.
It is further recommended that this report not be released to the public.
16.2.2 Property Disposal – Parcel RL-F – Walcot Run, PID No. 41194846 – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale for Parcel RL-F (PID 41194846), Walcot Run, Halifax, as per the terms and conditions outlined in Table 1 of the private and confidential report dated May 5, 2016; and
2. That the private and confidential report dated May 5, 2016 not be released until the transaction has closed.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Public Wi-Fi Procurement Update
2. Private and Confidential In Camera (In Private) Information Report – re: Halifax Civic Workers’ / Canadian Union of Public Employees, Local 108 (CUPE) Collective Bargaining Update (To be circulated)
17. ADDED ITEMS
17.1 Community Grants Program 2016 – Referrals [PDF]
Motion:
That Halifax Regional Council approve:
1. Five (5) awards as detailed in the Discussion section of the report dated May 12, 2016 for a combined total of $24,900 from Operating Account Community Grants Program
M311-8004; and;
2. A project grant in the amount of $5,000 to Mount Saint Vincent University Art Gallery toward hosting the national touring exhibition Walking With Our Sisters, as detailed in the report dated May 18, 2016.
17.2 Regional Special Events Grants Report 2016 [PDF]
Motion:
That Halifax Regional Council:
1. Approve 67 Event Grants for a total of $197,100 as identified in Table 1 of the staff report dated May 18, 2016, from the approved 2016/17 Operating Budget – C760 Community/Civic Events;
2. Approve 13 Event Grants for a total of $200,000 as identified in Table 1 of the staff report dated May 18, 2016, funded from the 2016/17 Culture Development Reserve Q312 as amended:
(a) We Day Atlantic Grant be increased from $10,000 to a total of $37,500 as outlined in alternative 2 of the staff report dated May 18, 2016.
3. Pending the approval of the 2017/18 budget, approve 38 Event Grants for a total of $178,500 as identified in Table 2 of the staff report dated May 18, 2016, from the approved 2017/18 Operating Budget - C760 Community/Civic Events;
4. Pending the approval of the 2017/18 budget, approve 13 Event Grants for a total of $200,000 as identified in Table 1 of the staff report dated May 18, 2016, funded from the 2016/17 Culture Development Reserve Q312 as amended:
(a) We Day Atlantic Grant be increased from $10,000 to a total of $37,500 as outlined in alternative 2 of the staff report dated May 18, 2016.
5. Pending the approval of the 2018/19 budget, approve 38 Event Grants for a total of $178,500 as identified in Table 3 of the staff report dated May 18, 2016, from the approved 2018/19 Operating Budget - C760 Community/Civic Events; and;
6. Pending the approval of the 2018/19 budget, approve 13 Event Grants for a total of $200,000 as identified in Table 1 of the staff report dated May 18, 2016, funded from the 2016/17 Culture Development Reserve Q312 as amended:
(a) We Day Atlantic Grant be increased from $10,000 to a total of $37,500 as outlined in alternative 2 of the staff report dated May 18, 2016
17.3 Councillor Adams – Utilization of the Provincial Capital Assistance Program (PCAP) - Harrietsfield Area [PDF]
Motion:
That Halifax Regional Council authorize staff to complete an application to the Provincial Capital Assistance Program (PCAP) for funds to be used in support of a municipally-operated program to coordinate/facilitate property owner installation of well water treatment equipment to mitigate the impacts of extraordinary levels of local contamination currently being experienced on properties in the Harrietsfield area.
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
May 31, 2016
1. Proclamation – Access Awareness Week – May 29th - June 4th, 2016 [PDF]
2. Proclamation – Parachute Safe Kids Week – May 30th - June 5th, 2016 [PDF]
3. Proclamation – Brain Injury Awareness Month – June 2016 [PDF]
4. Proclamation – Aphasia Awareness Month – June 1 - 30, 2016 [PDF]
5. Proclamation – Halifax Bike Week – June 3 - 12, 2016 [PDF]
6. Proclamation – National Health & Fitness Day – June 4th, 2016 [PDF]