Date:
Time: 10:00 a.m., Reconvene 6:00 p.m.
Location: Virtual
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – August 17, 2021
3. APPROVAL OF THE ORDER OF BUSINESS
4. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve recommendations in the following items: 11.1.2, 11.1.3, 11.1.5, 11.1.6, 11.1.8, 11.1.9, 11.1.11 and 11.2.1
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RESCISSION – NONE
7. CONSIDERATION OF DEFERRED BUSINESS – August 17, 2021
7.1 Street Art in the Right-of-Way [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer to continue the use of street art, where appropriate, as part of Tactical Urbanism projects, subject to approval of the Traffic Authority;
2. Direct the Chief Administrative Officer to continue allowing for art on sidewalks, subject to applicable by-laws, provided appropriate materials are used to ensure adequate slip resistance;
3. Direct the Chief Administrative Officer to continue to only allow the installation of street art placemaking on lower volume roadways, except under extraordinary circumstances as approved by the Engineer, as outlined in the discussion section of the staff report dated June 2, 2021; and
4. Direct the Chief Administrative Officer, subject to the approval of the Traffic Authority, to consult with accessibility staff and the Accessibility Advisory Committee regarding the insertion of geometric patterned street art in the right of way when appropriate.
7.2 Case 22227 – Amendments to HRM Planning Documents - The Keeping of Egg-Laying Fowl Accessory to a Residential Use [PDF]
- Staff Presentation [PDF]
Motion:
That Halifax Regional Council give First Reading to the proposed amendments to the Regional Municipal Planning Strategy and all land use by-laws with the exception of the Regional Centre Land Use By-law (Package A), the Downtown Dartmouth Land Use By-law and the Halifax Peninsula Land Use By-law, as set out in Attachments A and B of the staff report dated June 21, 2021, to allow the keeping of hens as an accessory residential use, and schedule a public hearing.
7.3 Proposed Amendments to Administrative Order 49, Respecting the Settlement of Actions, Proceedings and Claims; and Administrative Order 50, Respecting the Disposal of Surplus Real Property; and Administrative Order 52, Code of Conduct for Elected Municipal Officials; and Administrative Order 2018-004-ADM, Respecting Real Property Transactions; and Administrative Order 2020-004-ADM, Procurement Administrative Order - Councillor Code of Conduct – Operational Issues [PDF]
Motion:
That Halifax Regional Council adopt the amendments to:
a. Administrative Order 49, the Settlement of Claims Administrative Order,
b. Administrative Order 50, the Disposal of Surplus Real Property Administrative Order,
c. Administrative Order 52, the Code of Conduct for Elected Officials,
d. Administrative Order 2018-004-ADM, the Real Property Transactions Policy, and
e. Administrative Order Number 2020-004-ADM, the Procurement Policy,
as set out in Attachment 3 of the attached staff report dated June 4, 2021 (Attachment 1).
8. VIRTUAL HEARINGS
HERITAGE HEARING – 1:00 p.m.
8.1 Case H00486 – Request to Include 5943 Spring Garden Road, Halifax in the Registry of Heritage Property for the Halifax Regional Municipality [PDF]
Motion:
That Halifax Regional Council approve the request to include 5943 Spring Garden Road, Halifax in the Registry of Heritage Property for the Halifax Regional Municipality, as shown on Map 1 of the May 10, 2021 staff report, as a municipal heritage property under the Heritage Property Act.
PUBLIC HEARING – 6:00 p.m.
8.2 Case 21996 - Municipal Planning Strategy Amendments for 18 Scotia Drive, Bedford [Large 13 MB PDF]
-Staff Presentation [PDF]
-Applicant Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Municipal Planning Strategy and Land Use By-law for Bedford, as set out in Attachments A and B of the staff report dated May 14, 2021, to designate the former Sunnyside Elementary School (Waverley Road Site), 18 Scotia Drive, Bedford, as R (Residential) and apply the RTU (Two Dwelling Unit) Zone.
9. CORRESPONDENCE, PETITIONS & DELEGATIONS
9.1 Correspondence
9.2 Petitions
9.3 Presentations
10. INFORMATION ITEMS BROUGHT FORWARD - NONE
11. REPORTS
11.1 CHIEF ADMINISTRATIVE OFFICER
11.1.1 Proposed Amendments to Administrative Order 17, Respecting Remuneration for Members of Council – 2021 Remuneration Freeze [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Administrative Order 17, the Council Member Remuneration Administrative Order, as set out in Attachment 2 of the staff report dated June 25, 2021.
11.1.2 Award - Tender 21-154 - Alderney Gate Recapitalization Phase 2* [PDF]
Motion:
That Halifax Regional Council:
1. Authorize an increase to the architectural consulting services contract with Abbot Brown Architects (PO. 2070812846) for changes to the contracted scope of work in the amount of $49,331 (net HST included), with funding from Project No. CB190007 – Alderney Gate Recapitalization; and
2. Award Tender 21-154, Alderney Gate Recapitalization Project Phase 2 to the lowest bidder meeting specifications, Bird Construction Group, at a cost of $1,278,546 (net HST included) with funding from Project Account No. CB190007 – Alderney Gate Recapitalization and Project Account No. CB000046 Corporate Accommodations - Alderney as outlined in the Financial Implications section of the staff report dated August 9, 2021.
11.1.3 Facility Operating Agreement - Spryfield Lions Rink and Recreation Society* [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer (CAO) to execute a Facility Operating Agreement with Spryfield Lions Rink and Recreation Society substantially in the same form as set out in Attachment 1 of the staff report dated July 18, 2021.
11.1.4 Funding for Field Enhancement – JL Ilsley High School [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to respond to the Province of Nova Scotia declining the funding request for an enhanced natural grass football field at the new JL Ilsley High School in Spryfield.
11.1.5 Community Grants Program 2021 – Referrals* [PDF]
Motion:
That Halifax Regional Council:
1. Approve a capital grant in the amount of $20,000 to the Public Good Society from Operating Account M311-8004 Community Grants; and
2. Approve the Royal Canadian Legion: Eastern Marine Branch 161 request to re-assign the grant of $2,230 previously approved for an equipment purchase towards the cost of accessibility upgrades to the Legion hall.
11.1.6 Increase to Contract, RFP (Request for Proposal) No. 19-1013 - Functional Plan for Integrated Mobility Plan AAA Bicycling Network - Peninsula South (“Peninsula South Complete Streets” Project)* [PDF]
Motion:
That Halifax Regional Council approve an increase to RFP No. 19-1013 - Functional Plan for IMP AAA Bicycling Network - Peninsula South, awarded to Englobe Corporation (formerly Crandall Engineering Ltd.), in the amount of $39,206 (net HST included) for the proposed additional scope as outlined in the staff report dated August 12, 2021.
11.1.7 CA0119 - Cole Harbour and Area Community Boundary Project – Supplementary Report [Large 11 MB PDF]
Motion:
That Halifax Regional Council recognize:
1. Cole Harbour as an official HRM Community, as per Map 1 of the staff report dated June 22, 2021, and authorize staff to install community signs as identified on Map 2 of the staff report dated June 22, 2021;
2. Eastern Passage as an official HRM Community, as per Map 3 of the staff report dated June 22, 2021, and authorize staff to install community signs as identified on Map 2 of the staff report dated June 22, 2021; and
3. Westphal as an official HRM Community, as per Map 4 of the staff report dated June 22, 2021, and authorize staff to install community signs as identified on Map 2 of the staff report dated June 22, 2021.
11.1.8 AN109 - HRM Asset Names, January 1, 2021 - May 31, 2021* [PDF]
Motion:
That Halifax Regional Council:
1. Approve the addition of the names Phyllis Blakeley, Edmund Ryan and Sarah Jane O’Reilly to the existing Commemorative Names List as shown on Attachment A of the staff report dated July 12, 2021;
2. Approve the renaming of the Glenbourne Park Soccer Field to the Clark Memorial Soccer Field (655 Parkland Dr, Halifax), as shown on Attachment B of the staff report dated July 12, 2021;
3. Approve the renaming of the Mainland North Linear Greenway to the Mainland North Trail (Halifax), as shown on Attachment C of the staff report dated July 12, 2021;
4. Approve the housekeeping renaming of the Seaside Elementary School Playground to the Gary Babin Memorial Playground (1881 Caldwell Rd, Eastern Passage), as shown on Attachment D of the staff report dated July 12, 2021;
5. Approve the renaming of the Tallahassee Recreation Centre to the Horizon Recreation Centre (168 Redoubt Way, Eastern Passage), as show on Attachment E of the staff report dated July 12, 2021;
6. Approve the administrative park name as shown on Attachment F of the staff report dated July 12, 2021.
11.1.9 Halifax Forum Building Analysis – Potential Partnerships* [Large 12 MB PDF]
Motion:
That Halifax Regional Council:
1. Approve the updated building program for the Halifax Forum complex as outlined in the discussion section of the staff report dated July 1, 2021, including:
a. the freehold development site;
b. the increase to the multipurpose program space from approximately 7,800 square feet to 14,500 square feet to accommodate the program needs of the Halifax Forum Community Association; and
2. Direct the Chief Administrative Officer to engage the public, in partnership with the Halifax Forum Community Association on the parking and parkland proposals, and return to Regional Council with the results of the engagement and recommendations on a final design and redevelopment approach for the Halifax Forum.
11.1.10 Tars Rugby Club Grant Increase [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the Rules of Procedure under Schedule 2, Audit and Finance Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order;
2. Approve an additional $150,000.00 grant contingent upon Halifax Tars Rugby Club securing additional funding of equal to or greater than $150,000.00 from other sources; and
3. Authorize the Chief Administrative Officer to negotiate and execute an Amending Agreement to amend the Contribution Agreement with Halifax Tars Rugby Club to provide the additional $150,000.00 grant.
11.1.11 Award – Request for Quotation 21-356, Janitorial Services – Multiple Sites* [PDF]
Motion:
That Halifax Regional Council award Request for Quotation (RFQ) 21-356, Janitorial Services – Multiple Sites, for a five-year total cost of $3,437,252 as follows:
1. Seascape Building Maintenance Inc. for a five-year total price of $706,294, net HST included, for Group 1;
2. Imperial Cleaners Ltd. for a five-year total price of $884,085, net HST included, for Group 2;
3. Elejorde Cleaning Services Inc. for a five-year total price of $526,644, net HST included, for Group 3;
4. Imperial Cleaners Ltd. for a five-year total price of $927,071, net HST included, for Group 4; and
5. Elejorde Cleaning Services Inc. for a five-year total price of $393,158, net HST included, for Group 5.
Funding is available from Facility Maintenance and Operations Cost Centre W200, as outlined in the Financial Implications section of the staff report dated August 17, 2021.
11.2 AUDIT AND FINANCE STANDING COMMITTEE
11.2.1 Increase to Project No. CB000042 – Woodside Ferry Terminal Upgrades* [PDF]
Motion:
That Halifax Regional Council:
1. Approve a transfer of $200,000 (net HST included) from the Project No. CB000039 Halifax Ferry Terminal; and
2. Approve an increase in multi-year funding for Project No. CB000042 Woodside Ferry Terminal Upgrades by $200,000 (net HST included), in fiscal year 2021/22; and
3. Approve an increase of $60,000 (net HST included) to PO 2070847216, for CN Rail Permit Fees and Flagging Services from Project No. CB000042 – Woodside Ferry Terminal Upgrades, as outlined in the Financial Implications section of the July 6, 2021 staff report.
11.3 EXECUTIVE STANDING COMMITTEE
11.3.1 Proposed Amendments to Administrative Order 2017-011-GOV, Respecting the Youth Advisory Committee in the Halifax Regional Municipality [PDF]
Motion
That Halifax Regional Council:
1. Adopt the amendments to Administrative Order 2017-011-GOV, the Youth Advisory Committee Administrative Order, as set out in Attachment 2 of the staff report dated July 26, 2021; and
2. Direct the Chief Administrative Officer to maintain the Youth Advisory Committee as an Advisory Committee to Regional Council through the Executive Standing Committee.
11.4 MEMBERS OF COUNCIL
11.4.1 Councillor Morse – Motion to Protect Wetlands [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to review the Municipality’s policies and regulations regarding wetlands as part of the Regional Plan Review, with the goal of maintaining their ecological functions, particularly in urban areas. This review should include consultation with the Province regarding applicable wetland legislation and recommend appropriate municipal regulations.
11.4.2 Councillor Morse – Motion to Support Implementation of Green Network Plan [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to assess the resources needed for full implementation of the Green Network Plan as part of the 2022/2023 Budget and Business Planning process.
12. MOTIONS
13. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
13.1 In Camera (In Private) Minutes – July 20, 2021
Motion:
That the In Camera (In Private) minutes of July 20, 2021 be approved as circulated.
13.2 PROPERTY MATTER - Private and Confidential Report – Deferred from August 17, 2021
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
13.3 LEGAL ADVICE - Private and Confidential Report – Deferred from August 17, 2021 [PDF]
A matter pertaining to legal advice eligible for solicitor-client privilege.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated July 21, 2021; and
2. Release the private and confidential staff report dated July 21, 2021 to the public.
13.4 PERSONNEL MATTER - Private and Confidential Report – Deferred from August 17, 2021
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated August 9, 2021; and
2. Direct that the private and confidential staff report dated August 9, 2021 be maintained private and confidential.
13.5 INTERGOVERNMENTAL RELATIONS - Private and Confidential Report
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated August 8, 2021; and
2. Release the private and confidential staff report dated August 8, 2021 to the public once the conditions as outlined in the report have been met.
13.6 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated August 31, 2021; and
2. Direct that the private and confidential staff report dated August 31, 2021 be maintained private and confidential.
13.7 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated August 23, 2021; and
2. Direct that the private and confidential staff report dated August 23, 2021 be maintained private and confidential.
13.8 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated August 23, 2021; and
2. Direct that the private and confidential staff report dated August 23, 2021 be maintained private and confidential.
14. ADDED ITEMS
14.1 Mayor Savage – Crisis Housing [PDF]
Motion:
That Halifax Regional Council Waive the Rules of Order in order to:
1. suspend the notice provisions associated with motions;
2. waive the requirement for a Staff Report; and
3. suspend the rules of procedure under Section 8 of Schedule 2, the Audit and Finance Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order.
And:
Direct the Chief Administrative Officer (CAO) to implement a range of emergency supportive housing and emergency shelter accommodations for those who are unhoused in collaboration with and based on feedback from community-based social services providers and the Province of Nova Scotia to address immediate and emergent needs including measures such as the fit-up of spaces for temporary accommodations, renting of hotel and other spaces and further, and to coordinate and collaborate with community-based social services providers and the Province of Nova Scotia in that respect;
Direct that the CAO be authorized to spend up to $500,000 from Fiscal Services in respect of addressing these needs, and report on the use of said funds quarterly at a minimum; and,
Further direct the CAO to work with Department of Community Services and community service providers on a needs-analysis including determining how many people are unhoused, how many of them are currently tenting or occupying other forms of shelter within parks and other public lands in Halifax Regional Municipality and how many can be accommodated in a safer manner.
14.2 Rapid Housing Initiative – Round 2 Projects [PDF]
- Staff Presentation [PDF]
Motion:
It is recommended that Halifax Regional Council authorize the Chief Administrative Officer (CAO) to:
1. Enter into the Rapid Housing Initiative Agreement with Canada Mortgage and Housing Corporation ("CMHC"), substantially in accordance with the draft form in Attachment A of the staff report dated August 25, 2021, to accept $12,979,021 for the creation of a minimum of 43 affordable housing units by the Affordable Housing Association of Nova Scotia, Souls Harbour and Akoma Holdings Incorporated as further discussed in this report; and
2. Negotiate and execute Contribution Agreements, and any amendments or consents arising from them, with recipients, to distribute CMHC Rapid Housing Initiative funding for approved projects.
14.3 Councillor Lovelace – Lived Experience Advisory Committee on Homelessness for HRM [PDF]
Motion:
That Halifax Regional Council request a staff report and recommendations with respect to the establishment of a “Lived Experience Advisory Committee on Homelessness for HRM” designed collaboratively with community partners. This report and recommendations must be based on the principle that systemic problems need systemic solutions inclusive of those most impacted by homelessness.
15. NOTICES OF MOTION
16. ADJOURNMENT
INFORMATION ITEMS
August 31, 2021
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