June 26, 2019 Audit Committee

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES – March 27, 2019

3. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

4. 2018-19 Year End Financial Statements [PDF]
- Financial Statement Presentation – Management [PDF]
- Audit Findings Report – External Auditors [PDF]
- Questions by Committee of External Auditors
- Motion by Committee to Accept Financial Statements
Motion:
That the Audit Committee recommend that Halifax Regional Council approve:
1. The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended March 31, 2019;
2. The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended March 31, 2019;
3. Transfers of $26,056,556, as outlined below, to reduce the general rate surplus to zero:
a. Municipal Elections Reserve, Q511               $700,000
b. Parkland Development Reserve, Q611    $2,000,000
c. Capital Fund Reserve, Q526                     $6,000,000
d. General Contingency Reserve, Q421      $17,356,556
4. Approve an unbudgeted withdrawal from the Halifax Convention Centre Reserve, Q521, in the amount of $3,617,394 to cover the balance of property taxes owed, net of taxes received;
5. Approve an unbudgeted withdrawal from the General Contingency Reserve, Q421, in the amount of $238,200 to cover the costs of adding sideguards to the solid waste fleet;
6. The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2019; and,
7. The appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2020.

5. IN CAMERA (IN PRIVATE)

Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

5.1 PERSONNEL MATTER – 2018-19 Year End Financial Statements
A matter pertaining to a personnel matter about an identifiable individual/individuals or body with whom the municipality has a direct interest, information whose disclosure could reasonably be expected to prejudice the interests of the municipality or contain private personnel information which is protected under policy or law.
Motion:
That the Audit Committee convene to In Camera (In Private) to address the matter.

6. DATE OF NEXT MEETING – To be Determined

7. ADJOURNMENT

INFORMATION ITEMS – NONE