June 20, 2017 Halifax Regional Council

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – NONE

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – May 23 and June 13, 2017
9.1 Uniform Charge for Sheet Harbour Streetscape Program (Supplementary Information Report) [PDF]
Motion:
That Halifax Regional Council:
1. Approve the 2017-18 Operating Budget for Sheet Harbour Streetscape in the amount of $41,200 in gross expenditures and $41,200 in uniform charge revenues;
2. Approve the 2017-18 Uniform Charge for Sheet Harbour Streetscape at the rate of $11.84 per property within the catchment area as defined in the map attached to the staff report dated May 3, 2017 as Appendix “A”; and,
3. Direct the Chief Administrative Officer (CAO) to direct staff to review the budget and tax rate for Sheet Harbour Streetscape each year, based on the current service level, and return with a recommendation at or before the general tax rates are finalized for the applicable fiscal year.

9.2 Marketing Levy Special Events Reserve Grant Report 2017 [PDF]
Motion:
That Halifax Regional Council approve the Event Grant in the amount of $400,000 for Rendez-Vous 2017 – Tall Ships Nova Scotia from the Community and Events Reserve Q621 as outlined in the discussion section of the committee report dated May 24, 2017.

10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARINGS – 6:00 P.M.
11.1 By-law N-200, Respecting Noise – Exemption Application – Halifax Pride Festival [PDF]
Motion:
That Halifax Regional Council approve the Halifax Pride’s application for an exemption from the provisions of the Noise By-Law pursuant to the contents of the staff report dated May 23, 2017.

11.2 By-law N-200, Respecting Noise – Exemption Application – Halifax Jazz Festival [PDF]
Motion:
That Halifax Regional Council approve the JazzEast Rising Association’s application for an exemption from the provisions of the Noise By-Law pursuant to the contents of the staff report dated June 1, 2017.

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Tender No. 17-052 Winter Snow and Ice Control Sackville, Beaverbank, Fall River, Windsor Junction and Surrounding Areas [PDF]
Motion:
That Halifax Regional Council award Tender No. 17-052, Winter Snow and Ice Control, to the lowest bidder meeting specifications, Dexter Construction Company Limited for a Total Tender Price of $15,356,114 (net HST included) with funding from Operating Account No. R885-6399, as outlined in the Financial Implications section of the staff report dated June 1, 2017.
The initial term of this agreement shall be from August 1, 2017 to July 31, 2021.The agreement may be renewed by HRM at its sole discretion for four (4) additional one, (1) year extensions. All years of the contract are subject to annual review. Such annual review shall be deemed to include input and recommendations from the Manager or his designate and will include performance evaluations of such areas as indicated within this technical specification of the tender.

14.1.2 Award – Tender 17-101 for the Purchase of two (2) New Stock Rescue Pumpers [PDF]
Motion:
That the Halifax Regional Council award Tender 17-101 for the purchase of two (2) new stock rescue pumpers to Dependable Emergency Vehicles, the lowest bidder meeting specifications, for $1,388,882 (net HST included) with funding from Project Account No. CE010004 - Fire Apparatus Fleet Expansion, as outlined in the Financial Implications section of the staff report dated June 2, 2017.

14.1.3 Award – Unit Price Tender No. 17-207, Asphalt Overlays Phase 3, Various Locations [PDF]
Motion:
That Halifax Regional Council award Tender No. 17-207, Asphalt Overlays Phase 3 – Various Locations, to the lowest bidder meeting specifications, Cumberland Paving and Contracting Limited for a Total Tender Price of $1,658,276 (net HST included) with funding from Project Account Nos. CR000005 – Street Recapitalization and CKU01084 – Sidewalk Renewal, as outlined in the Financial Implications section of the staff report dated June 7, 2017.

14.1.4 Award – Tender 17-213 St. Margaret’s Bay Road (Quarry Road - Douglas Drive) Street Recapitalization, Storm & Water Main Renewal – West Region [PDF]
Motion:
That Halifax Regional Council:
1. Approve a budget increase of $1,028,270 (net HST included) to Project Account No. CR000005 – Street Recapitalization, funded through cost sharing with the Halifax Water.
2. Award Tender No. 17-213, St. Margaret’s Bay Road (Quarry Rd. - Douglas Dr.) Street Recapitalization, Storm & Water Main Renewal – West Region, to the lowest bidder meeting specifications, Cumberland Paving Ltd. for a Total Tender Price of $2,158,585 (net HST included) with funding from Project Account Nos. CR000005 – Street Recapitalization, CKU01084 – Sidewalk Renewal, CTU00419 – Traffic Signal Rehabilitation, and CTU00420 – Active Transportation, as outlined in the Financial Implications section of the staff report dated May 26, 2017.

14.1.5 First Reading Proposed By-Law B-402, Amendment to By-law B-400, Respecting Burglary, Robbery and Fire Alarm Systems, and Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees [PDF]
Motion – Councillor Hendsbee:
That Halifax Regional Council give First Reading to By-law B-402, the purpose of which is to amend By-law B-400, Respecting Burglary, Robbery and Fire Alarm Systems, as set out in Attachment C of the staff report dated May 24, 2017

14.1.6 First Reading Proposed By-Law S-444, an Amendment to By-Law S-400, Respecting Charges for Street Improvements and Proposed Administrative Order 2017-007-ADM, Respecting the Local Improvement Charges for Sewers – HRM Gravel Roads [PDF]
Motion – Councillor Whitman:
That Halifax Regional Council give First Reading to By-law S-444, the Street Improvement Bylaw, as set out in Attachment 2 of the staff report dated June 5, 2017

14.1.7 Proposed Amendments to Administrative Order 45, Respecting Private Road Maintenance, Road Maintenance – Fee for South West Grand Lake Property Owners Association – Housekeeping Amendment [PDF]
Motion – Councillor Streatch:
That Halifax Regional Council adopt the amendment to Schedule 4A of Administrative Order 45, Respecting Private Road Maintenance, as set out in Appendix B of the staff report dated May 8, 2017.

14.1.8 Administrative Order 50 Disposal of Surplus Real Property – PID#41079807 4 Fernhill Drive, Dartmouth [PDF]
Motion:
That Halifax Regional Council set a date for a public hearing to consider the sale of PID 41079807, Lot A-1A, 4 Fernhill Drive, Dartmouth to the Lake City Employment Services Association as per the terms and conditions outlined in table 1 of the staff report dated May 30, 2017.

14.1.9 Lease Agreement – Nova Scotia Department of Natural Resources, White Rock Park, River Road (Fourth Lake), Terence Bay [PDF]
Motion:
That Halifax Regional Council decline the request from the Provincial Department of Natural Resources for HRM to enter into a lease agreement for the former White Rock Park lands on River Road (Fourth Lake), Terence Bay.

14.1.10 Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief for Non-Profit Organizations [PDF]
Motion – Councillor Walker:
That Halifax Regional Council adopt the amendments to Administrative Order 2014-001-ADM, Tax Relief For Non-Profit Organizations Administrative Order, as set out in Attachment 2 of the staff report dated May 30, 2017.

14.1.11 Indoor Ice Surfaces Review [PDF]
Report
Presentation
Motion:
That Halifax Regional Council:
1. Categorize the Gray Arena as “Community Interest” under Administrative Order 50 and undertake the
disposal process for the property;
2. Operate the Gray Arena for the 2017/18 prime season and adjust the rental rate to be consistent with the rates at Cole Harbour Place, should the arena be required pursuant to decisions regarding construction timelines at Cole Harbour Place, as outlined in the staff report dated June 9, 2017;
3. Categorize the Bowles Arena as “Extraordinary” under Administrative Order 50 and give notice to the adjacent property owner that the property is surplus to municipal requirements and that the property owner shall have thirty (30) days to respond in writing of its intent to purchase or not to purchase in accordance with the Right of First Refusal and Agreement dated January 1, 2014; and in the event the adjacent property owner advises in writing of its intent to not to purchase the Bowles Arena, categorize the Bowles Arena as “Community Interest” under Administrative Order 50 and undertake the disposal process for the property;
4. Consider funding in the 2018/19 capital budget for the demolition of the Devonshire Arena and retain the property for future municipal recreation usage;
5. Retain the Lebrun arena for the 2017/18 season and adjust rental rate to be consistent with both 4-Pad arenas to allow for a transition period;
6. Direct staff to return to Regional Council with usage and other related statistics following the 2017/18 season to confirm the future of the Lebrun Arena; and
7. Direct staff to complete additional analysis on the Halifax Forum project including further building condition assessment and related renovation feasibility, as well as the potential for a future Dalhousie University arena, and report back to Regional Council prior to undertaking the project.

14.1.12 Options for Scoring of Local Preference, Social Economic Benefit, Employee Compensation /living Wage and Environmental Impact [PDF]
Motion:
That Halifax Regional Council direct staff to create a cross departmental working group to engage external stakeholders, conduct further investigation and recommend with respect to whether or not to adopt a policy framework for the consideration of social economic benefit, employee compensation/living wage and environmental impacts in the procurement process (excluding local preference) and report back to Council.

14.1.13 Temporary Stadium on the Wanderers Grounds [PDF]
Motion:
That Halifax Regional Council authorize the CAO, or his delegate, to negotiate and execute a rental agreement with Sports Entertainment Atlantic for the use of the Wanderers Grounds to host a professional soccer team and other events in a temporary stadium on the site with seating for up to 7000 spectators based on the Key Terms and Conditions outlined in Table 2 of the staff report dated June 7, 2017 and with such changes or conditions as may be deemed by the CAO to be in the best interest of the Municipality. This shall be subject to the consideration of any management issues with the sporting event(s) scheduled for fall 2017, as outlined in the staff report dated June 7, 2017.

14.2 TRANSPORTATION STANDING COMMITTEE
14.2.1 Public Transit Engagement Model [PDF]
Motion:
That Halifax Regional Council:
1. Direct staff to continue developing project-based engagement strategies for public transit projects, ensuring that the most appropriate consultation strategy or format is used to solicit the feedback required to inform the project’s development.
2. Direct staff to work with Planning & Development to develop new engagement tools, that would provide regular feedback from Transit users and non-users and return to the Transportation Standing Committee with a report on the proposed engagement model.

14.2.2 2018/19 Moving Forward Together Plan Corridor Routes Review [PDF]
Motion:
That Halifax Regional Council request that staff engage a consultant to prepare a report including time travel mapping in 18/19 that outlines any recommended modifications to Corridor Routes, as shown in the Moving Forward Together Plan. The report is to consider new or updated data, specifically including ridership data, as well as the findings of the following studies/projects:
• The Integrated Mobility Plan;
• The Bus Rapid Transit Feasibility Study;
• The Mumford Terminal Replacement Opportunities Assessment; and
• The Transit Priorities Corridor Study.

14.2.3 Addition of Lucasville Road, Brunswick Street and Other Corridors as Candidate Routes to the Active Transportation Priorities Plan [PDF]
Motion:
That Regional Council amend the Active Transportation Priorities Plan by designating the following segments as “candidate routes” as described in the staff report dated April 26, 2017 report: Lucasville Road; Brunswick Street; Ahern Street; Sackville Street; George Street; and Africville Historic Site access points.

14.2.4 Willow Street Local Street Bikeway [PDF]
Motion:
That Halifax Regional Council:
1. Request a staff report on adding a new corridor connecting candidate Local Street Bikeway routes Charles Street to Allan/Oak Street, as presented at the September 15, 2016 meeting of the Active Transportation Advisory Committee to the Active Transportation Priorities Plan; and
2.That the requested staff report also include the addition of any and all Active Transportation candidate routes identified in the Cole Harbour Basin Open Space Plan to the Active Transportation Priorities Plan.

14.3 MEMBERS OF COUNCIL
14.3.1 Councillor Mancini – Surveillance Camera Pilot Project for Public Spaces – Farrell Street Park Pathway [PDF]
Motion:
That Halifax Regional Council request a staff report to implement a permanent and/or mobile Surveillance Camera system as a pilot project for public spaces with Farrell Street Park Pathway in Dartmouth being the location of the pilot project due to recent criminal activity in the area.

14.3.2 Councillor Walker – Referral to Grants Committee for Consideration under 2017 Community Grants Program – Fairview United Family Resource Centre [PDF]
Motion:
That Halifax Regional Council refer the Fairview United Family Resource Centre back to the Grants Committee, on the basis of new information and that a staff report be provided to the Grants Committee for possible consideration of funding.

15. MOTIONS
15.1 Councillor Mason [PDF]
That Regional Council waive the rules of order requiring a staff report and amend the Administrative Order 1 Schedule 3 – Community Planning and Economic Standing Committee terms of reference such that:
1. Section 1 c is amended from “arts, culture and recreation” to “arts, culture, recreation and heritage” per appendix 1 of the Councillor request for consideration form.
2. Section 5, 5 a, and 5 b is amended from “arts, culture and recreation” to “arts, culture, recreation and heritage” per appendix 1 of the Councillor request for consideration form.

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19  of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 Personnel Matter
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at http://www.halifax.ca/boardscom/documents/Citizenrecruitmentpolicy.pdf
16.1.1 Ratification of Citizen Appointments to Halifax Regional Water Commission Board – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the appointments to the Halifax Regional Water Commission Board as set out in the Discussion Section of the June 9, 2017 private and confidential report from the Environment & Sustainability Standing Committee.
2. It is further recommended that the Citizen Appointments be released to the public following ratification and notification of the successful candidates.

Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Administrative Order 50 Disposal of Surplus Real Property – PID#41079807 4 Fernhill Drive, Dartmouth

2. Private and Confidential In Camera (In Private) Information Report - re: Temporary Stadium on the Wanderers Grounds

17. ADDED ITEMS

17.1 Award – Request for Proposal 17-037, Lidar Data Acquisition [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Mayor & Clerk to enter into a funding agreement with the Province of Nova Scotia on terms acceptable to the CAO, to receive up to 50% of eligible project costs to a maximum of $1,247,430, for the Coastal and Inland Flood Mapping (LiDAR) Acquisition project.
2. Subject to execution of the funding agreement, award RFP 17-037, Lidar Data Acquisition, to the highest scoring proponent, Geomatics Data Solutions, for a total cost of $1,614,291, net HST included, with funding from Project CI000020 as outlined in the Financial Implications section of the staff report dated June 2, 2017.

16. IN CAMERA (IN PRIVATE)

16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to      

16.2.1 Councillors Mason and Smith - Property Matter – Private and Confidential Report 
Motion: 
That Halifax Regional Council convene to In Camera to discuss this matter.

16.3 Contract Negotiations
A matter pertaining to contract negotiations and legal advice. 

16.3.1 LED Conversion of HRM Street Lights – Private and Confidential Report
Motion: 
That Halifax Regional Council convene to In Camera to discuss this matter.

18. NOTICES OF MOTION

19. ADJOURNMENT
 
INFORMATION ITEMS
June 20, 2017
________________________________________

1. Memorandum from the Director of Parks, Recreation and Communities dated June 8, 2017 re: Canadian Tire Jump Start Program Update [PDF]

2. Memorandum from the Municipal Clerk dated June 12, 2017 re: Requests for Presentation to Council – None [PDF]