June 21, 2023 Audit and Finance Standing Committee

Agenda

Revised: June 21, 2023 at 9:50 a.m.

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – May 17, 2023

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES – NONE 

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE

7. MOTIONS OF RESCISSION – NONE

8. CONSIDERATION OF DEFERRED BUSINESS – May 17, 2023
8.1 Auditor General – 2022-23 Annual Report and 2023-24 Audit Priorities [PDF]

8.2 Councillor Cleary – CAO Contract Amendment Report [PDF]

9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations – None 

11. INFORMATION ITEMS BROUGHT FORWARD – NONE 

12. REPORTS
12.1 AUDITOR GENERAL – NONE 

12.2 STAFF 
12.2.1 Investment Activities – Quarter Ending March 31, 2023 [PDF]
Motion:
THAT Audit & Finance Standing Committee forward the staff report dated June 5, 2023 to Regional Council as an Information Item.

12.2.2 Fire Station and Volunteer Firefighter Paging System Upgrades [PDF]   
Motion:
THAT the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a budget increase to Project Account No. CI210020 – HRFE Power & Backhaul Upgrades in the amount of $52,585 (net HST included) to fund upgrades to six paging transmission tower sites outlined in the staff report dated June 14, 2023;

2. Approve an unbudgeted withdrawal in the amount of $52,585 (net HST included) from the Capital Fund Reserve, Q526 to fund this budget increase; and

3. Authorize the Chief Administrative Officer to negotiate and enter into an amending agreement with Bell Mobility Inc. for $52,585 (net HST included) to complete upgrades to six paging transmission tower sites outlined in the staff report dated June 14, 2023. 

12.2.3 Increase to Halifax Commons Pool Reconstruction [PDF]
Motion:
THAT the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a transfer of $2,000,000 (net HST included) from CI200002 Finance & HR Business Foundations; and

2. Increase Capital Project Number CB210020 – Halifax Common Pool Reconstruction by $2,000,000(net HST included).

12.2.4 Award - 23-057 Supply and Delivery of Driver Protection System (DPS) [PDF]
Motion:
THAT Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a transfer of $1,021,683 (net HST included) from Project Account No. CM200006 Conventional Bus Replacement;

2. Approve a budget increase of $1,021,683 (net HST included) to Project Account No. CV230001 Operator Safety Barriers; 

12.3 GRANTS COMMITTEE – NONE 

12.4 MEMBERS OF STANDING COMMITTEE – NONE 

13. MOTIONS – NONE 

14. IN CAMERA (IN PRIVATE) – NONE 

15. ADDED ITEMS

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – July 19, 2023

19. ADJOURNMENT
 

INFORMATION ITEMS – NONE