February 17, 2022 Audit and Finance Standing Committee Meeting

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – January 19, 2021

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions 
10.3 Presentations

11. INFORMATION ITEMS BROUGHT FORWARD – NONE

12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 Management of Solid Waste Operations Audit
- Presentation [PDF]

12.2 STAFF 
12.2.1 Third Quarter 2021/22 Financial Report
- Presentation [PDF]

Motion:
THAT Audit and Finance Standing Committee forward the Third Quarter 2021/22 Financial Report to Regional Council for their information.

12.2.2 Award – 22-1024, Alternative Procurement – Broad Street (North) Roundabout 
Motion:
THAT the Audit & Finance Standing Committee recommend that Halifax Regional Council;

1) Approve an unbudgeted reserve withdrawal of $1,350,000 from the Capital Fund Reserve – Q526,

2) Approve a budget increase of $3,250,000 to capital account CTU01006 – Bedford West Oversizing, with $1,350,000 coming from reserve Q526 and $1,900,000 coming from Capital Cost Contributions (CCC’s),

3) Award Alternative Procurement 22-1024 for the design and construction of a roundabout at the intersection of Larry Uteck Boulevard and Broad Street (North) through an Alternative Procurement to West Bedford Holdings Limited at a maximum value of $3,250,000 (net HST included) as outlined in the Financial Implications section of this report.
 

12.2.3 2021/2022 Write off of Uncollectible Accounts
Motion: 
THAT the Audit and Finance Standing Committee: 

1) Forward this report to HRM Regional Council for approval;

2) Forward the private and confidential In Camera report “Write off of Uncollectible Account – Details” to HRM Regional Council as an In Camera Information Report, and that the report not be released to the public; 

3) Recommend that Halifax Regional Council approve:

a) The real property tax accounts in the amount of $74,879.10 comprised of $43,334.19 principal and $31,544.91 interest as summarized in Schedule 1 be formally written out of the books of account; 

b) The general revenue accounts in the amount of $9,593.37 comprised of $9,552.68 principal and $40.69 interest as summarized in Schedule 1 be formally written out of the books of account; 

c) The recreation accounts in the amount of $26,124.15 comprised of $26,124.15 principal and $0.00 interest as summarized in Schedule 1 be formally written out of the books of account;
 

12.3 GRANTS COMMITTEE – NONE
12.4 COMMITTEE MEMBERS – NONE
13. MOTIONS – NONE

14. IN CAMERA (IN PRIVATE) 
The Audit and Finance may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

14.1 CONTRACT NEGOTIATIONS – Private and Confidential Report
 

Private and Confidential Information Items

1. Private and Confidential In Camera (In Private) Information Report – Write-off Uncollectable Accounts - Detail

15. ADDED ITEMS 

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – March 9, 2022

19. ADJOURNMENT

INFORMATION ITEMS – NONE