Date:
Time: 10:00 a.m.
Location: Virtual Meeting
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – November 17, 2021
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 AUDITOR GENERAL – NONE
12.2 STAFF
12.2.1 Proposed 2022 Meeting Schedule
Motion:
That the Audit and Finance Standing Committee approve the 2022 meeting schedule as presented.
12.3 GRANTS COMMITTEE – NONE
12.4 COMMITTEE MEMBERS – NONE
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE)
14.1 PERSONNEL MATTERS – Private and Confidential Reports
14.1.1 Personnel Matter – A matter pertaining to an identifiable individual or group.
Motion:
That the Audit and Finance Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated November 23, 2021; and
2. Direct that the staff report dated November 23, 2021 be maintained as private and confidential.
14.1.2 Personnel Matter – A matter pertaining to an identifiable individual or group.
Motion:
That the Audit and Finance Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated December 2, 2021; and
2. Direct that the staff report dated December 2, 2021 be maintained as private and confidential.
15. ADDED ITEMS
15.1 Increase to Contract – RFQ-21-002, Two (2) 2021 Model Refuse Transfer Trailers c/w Top Opening Door and Auxiliary Gasoline Engine
- Presentation [PDF]
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council:
1. Approve a budget increase to the 2021/22 approved gross capital budget, to increase Project Account No. CW200003 – Rural Depots in the amount of $66,887 (net HST included); and
2. Approve an unbudgeted reserve withdrawal of $66,887 (net HST included) from Q556, Solid Waste Facilities Reserve to fund this increase; and
3. Approve an increase of $92,211 (net HST included) to the contract with Spector Manufacturing Inc (PO 2070860007), for an increase in raw materials surcharge with funding from CW200003 – Rural Depots as outlined in the Financial Implications section of this report.
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – TBD
19. ADJOURNMENT
INFORMATION ITEMS – NONE